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As part of the business unit of the Global Education Office (GEO), perform a variety of clerical accounting and bookkeeping duties requiring a working knowledge of assigned accounting functions, accuracy and attention to detail. Incumbents work within established procedures but with relative independence in carrying out duties under limited supervision. Advice and leadership are available from supervisor for complex or questionable matters or those requiring authorization. Detailed instructions are provided for difficult or unusual assignments. This position reports to the Business Operations Manager, Sr.

ASU GEO is a leader in global education sending in excess of 2,600 students abroad annually on traditional mobility programs including study abroad, internship, service-learning and research opportunities and has developed a growing portfolio of online global learning programs that enrolls an additional 1,000+ students each academic year. In addition, GEO supports an additional 1,000 travelers through the independent travel registry system. The office has a strong commitment to professional development and team members have opportunities both internally and externally to grow their skill sets and knowledge bases.

• Perform tasks related to enrollment of individuals and groups in CISI international travel insurance. This includes enrolling, modifying, canceling, reconciling and resending coverage information for participants traveling on programs through the Global Education Office and travel registry applicants.
• Send billing information to student accounts for International Travel Service Fee (ITSF).
• Use Workday to bill departments for ITSF for travelers whose fees are being covered by departments/colleges/grants. Communicate with departments if clarification is needed regarding account being charged.
• Use Terra Dotta to gather pertinent information for Travel Registry participants; apply application tags to signify when participants have been enrolled in CISI and ITSF charged when applicable.
• Answer questions from departments and/or individuals regarding ITSF charges.
• Submit CISI invoices to accounts payable and reconcile CISI charges.

• Work with Associate Director to administer Global Education scholarships.
• Run financial aid report and rank need.
• In PeopleSoft CS, award, modify, reinstate, and reverse scholarship amounts.
• Monitor disbursement. Reconcile master list in Google sheets. Answer student inquiries.

• Use assigned p-card to make departmental purchases as requested. Monitor transactions in PaymentNet. Reconcile charges in Workday according to university policy.
• Monitor travel credit card requests. Approve Concur requests and expense reports for staff traveling on behalf of GEO. Assist GEO staff with questions regarding Concur.
• Assist others in business unit with tasks associated with reconciling student charges or program budgets.
• Run various reports using Analytics and Amazon Workspace MyReports as needed.
• Manage student worker hiring process in Kenexa Brassring. Act as backup for staff hiring process.
• Act as backup Department Time Administrator (DTA) using PeopleSoft and Time and Attendance Support (TAS).
• Manage key requests and transfers.
• Approve GEO conference room reservation requests in Outlook. Manage Outlook Distribution List staff additions and removals.
• Create digital parking validations as needed.
• Assist with FedEx and USPS document mailing and tracking.
• Other duties as assigned.

Associate's degree in Business or related field; OR, Two (2) years clerical accounting experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Experience with Workday, Concur and PeopleSoft
• Experience using and creating spreadsheets in Excel (including sorting, filtering, formatting, formulas, etc.)
• Experience with processing travel expense reports
• Demonstrated knowledge of ASU's financial policies and procedures
• Demonstrated attention to detail
• Experience in performing multiple tasks while prioritizing duties

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
• Clearly communicate to perform essential functions
• Receive regular review of completed tasks for achievement of established objectives
• Office hours are Monday – Friday, 8:00am to 5:00pm. Hybrid and/or alternative work schedules possible after training period.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.