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Accounts Assistant Job Description

Job Title: Accounts Assistant

Department: Finance

Location: Luton Office/Remote

Reports to: UK Financial Accountant

Date: July 2023

Accounts Payable:

• Monitor the Accounts Payable e-mail account and process invoices that are received.

• Match the Purchase order to invoices ensuring correct information and values given.

• Ensure approval processes are correct and meet the current procedures and guidelines given and pass to the relevant manager for approval.

• Code all invoices and pass to the US team for processing.

• Prepare weekly payment schedule by downloading report from the Accounting System, and review payments before passing to the US team for processing.

• Identify the Direct Debit payments on the bank statement and send to the US team for processing.

• Reconcile Supplier Statements – Chase up any outstanding or missing invoices.

• Assist the Financial Accountant with payments outside of the AP (Intercompany, HMRC)

Fixed Assets:

• From the Accounts Payable task above, identify any assets, complete the additions form, and send to the India team for month end processing.

Month End duties:

• Monthly Bank Reconciliation

• Accruals & Prepayments

• Cash flow forecasting

• Quarterly VAT return

Ad Hoc:

Assist the Financial Accountant with P&L forecasting, budgeting and other ad hoc month end reporting tasks, including:

• National Statistics; Assisting the Financial Accountant by completing the National Statistics forms (Monthly/Quarterly/yearly)

• Cross train with AR Accountant to provide client billing support when required

• Assist with Courier Collections

Qualifications:

• Knowledge of Excel

• AAT qualified or equivalent.

• Enthusiastic and willingness to learn and to be able to be self-sufficient.

• 3 days in the office