account representative London, England
Job description
This role is Maternity Cover for 1 year.
Orbus Software is looking for a talented and pragmatic Accounts Payable (Accounts Assistant), to undertake the transactional responsibilities of the Finance Team as well as provide accountancy and administrative support in other areas to team members. There will be opportunities to become involved with the month end process as well as learn from other members of the team. The successful candidate will be an ambitious individual who is comfortable working in a fast-paced environment.
Core Responsibilities:
- Posting of supplier invoices for all Orbus entities daily in multi currencies as appropriate;
- Accurately account for VAT, GST & Sales Tax on supplier invoices upon posting;
- Ensuring all invoices are approved by respective approver and where required supported by authorised PO;
- Managing & setting up weekly supplier payment runs ready for review & approval;
- Managing Company Credit card - postings & reconciliations with full invoice support;
- Supplier statement reconciliations;
- Good housekeeping - ensuring all processed invoices are saved onto the server, ready for inspection during an audit or by HMRC.
- Managing PO system in Netsuite, ensuring approval compliance, matching to supplier invoices with regular review of unapproved PO items to manage and clear;
- Regular review of unapproved posted invoices in Netsuite to manage and clear;
- Month end bank reconciliations and posting AP bank payments onto Netsuite
- Manage SAP Concur Expenses and weekly payment to employees
- Ensuring all invoices are included in the cash flow schedule and that the forecast date of payment is in line with agreed payment terms and company policy
Requirements:
- Previous experience in a similar role in accounts payable
- Excellent attention to detail;
- Ability to work in a proactive and collaborative manner, within a team;
- Ability to remain calm under pressure and in the fast-moving technology industry;
- Has a high standard of work and ability to complete work within agreed timescales;
- Ability to establish effective working relationships within the department and rest of the company;
- Intermediate to high level of MS Office (Excel, Word, PowerPoint, Etc.);
- Excellent time management, planning and organisational skills;
- Has an awareness of the importance of confidentiality, information security and data protection;
- Part Qualified in either AAT/ACCA/CIMA but not essential
- Netsuite experience preferable but not essential;
What's in it for you?
- A massive opportunity for you to develop your skills and knowledge in a supportive environment that thrives on growth and change.
- Competitive salary and benefits (in line with experience)
- Hybrid working model, 3 days in our Victoria Offices and at home
- Curious, open culture, with teams collaborating across geographies
Living our Values at Orbus
Be Extraordinary: Be the best version of yourself, grow, flourish and be better everyday.
Own It: We lead from the front! We are empowered to take initiative and are given the freedom to do our best work. We're allowed to make mistakes as long as we learn and grow. Taking ownership shows others that they can trust us to do the right thing.
Better Together: We are One Team! We work best when we are bringing colleagues on our journeys' together and celebrating as a team. We are never afraid to rely on the strengths of others and we trust in their decisions.
Cut Through The Chaos: We make things happen. We start with "why" and dont stop until we've achieved a meaningful outcome. We push through the noise to find the best solution for everyone.
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Find your place at Orbus - We're a diverse and inclusive workplace that promotes a sense of belonging allowing all of our people to bring their whole selves to work every day.
Recruitment Companies - Thank you for your interest in our roles we do not accept unsolicited CVs from recruiters or employment agencies. We will not consider or agree to payment of any referral compensation or recruiter fee relating to any unsolicited CVs.
Offers of employment will be dependent on satisfactory references and a DBS check
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Any information you supply as a part of the application process will be handled and stored in relation to this application only. Your information will be accessible to Orbus Software People team as well as relevant hiring managers and our recruitment service providers.
If your application is successful, any relevant information you have provided will be added to your personnel file and will be used to administer and manage your employment with us, including for payroll purposes. If you are unsuccessful in the application process, your details and documents will be stored by Orbus Software for 6 months, after which they will be destroyed. You can access, update, or correct the personal information we hold about you at any time
