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Accounts Assistant – Lodders Solicitors LLP

KEY TASK DUTIES:

Management of Office and Client Account Ledgers

• Print off daily bank statements and export previous days
• Complete Bank reconciliations of client and office accounts
• Checking and actioning any posting slips on the practice management system on a timely and regular basis
• Verifying bank details of client payments – matching details against email evidence and verbal verification with fee earners/partners
• Input BACS and TT instructions onto online banking system for authorisation.
• Checking for office and client receipts on the online banking system
• Processing and printing office and client cheques, obtaining signatures from authorised partners
• Calculate interest due to clients on enquiries from fee earners
• Closing client matters on the practice management system
• Transferring and writing off fee earner time
• Processing of cheques received (both client and office) and banking at the local branch.

Other Responsibilities

• Obtain authorisation to pay supplier invoice and input invoices to Purchase Ledger
• Prepare payment run of supplier invoices for onward authorisaiton
• Filing of invoices and daily paperwork
• Processing Petty Cash payments
• Processing credit and debit card payments from client telephone calls
• Preparing staff expenses for payroll and posting costs to the ledgers.
• Preparing the monthly partner credit card statement, posting the expenses to the appropriate accounts
• Actioning email queries from across the firm
• Telephone enquiries
• Assisting Accounts Manager and Finance Director with ad hoc duties

Candidate Experience

• Experience of working in a law firm is essential
• Experience of working in accounts highly desirable
• Numeracy essential
• Ability to manage multiple tasks throughout the day essential
• Polite and courteous telephone manner essential
• Ability to learn new systems (practice management system, banking portals etc) essential
• Professional attitude required for a respected professional service firm
• Accuracy and attention to finer details e.g. checking the postings into correct ledgers with supportive narrative