account representative Romsey, England
Job description
Role Summary:
The Finance Assistant (Purchase Ledger)is responsible for the purchase ledger, processing of employee credit card transactions and employee expenses, reporting to the Finance Manager. Working totally remotely, initially the role is on a temporary basis transferring to permanent so you will need to be immediately available
Key Activities:
· Recording of supplier invoices received into the accounts department by post or email into an Invoice Register.
· Management of various supplier portals and downloading of supplier invoices from them.
· Forwarding of supplier invoices to managers for approval, monitoring approval and chasing as appropriate.
· Posting supplier invoices in SAGE 50 based on manager approval or matching to purchase order.
· Liaise between suppliers and authorising managers to ensure that queries are dealt with promptly and credit notes obtained as appropriate.
· Confirmation of supplier bank details in writing and by phone.
· Preparation of weekly report for the Managing Director payment run.
· Sending of remittance advices to suppliers.
· Recording supplier credit limits and monitoring when these limits are close to breach.
· Reconciling supplier statements on a weekly basis and obtaining copy invoices.
· Identification of prepayments and accruals relating to purchase ledger invoices.
· Compliance with CIS regulations including preparation of monthly CIS return and dispatch of CIS deduction statements to suppliers.
· Preparation of supplier credit applications.
· Attending weekly meetings with the Procurement Specialist to maintain a close working relationship.
· Processing of all employee credit card transactions and reconciliation of SAGE credit card bank accounts.
· Processing of all employee expenses.
· Posting of bank payments and assistance with posting of bank receipts and reconciliation of the bank account.
· Take over responsibility for maintaining the Fixed Asset records for the Company.
· Assisting the Finance Manager and Head of Finance with monthly reporting on expenditure.
· Assisting the Finance Manager and Head of Finance to bring in new advances in technology for the Purchase Ledger processes.
· Assisting at busy times of the month and to cover other Accounts team holiday with other duties relating to the Sales Ledger.
· Answering the accounts telephone and responding to enquiries and forwarding calls as appropriate.
· Assisting with monitoring of Accounts email inbox and responding to enquiries, forwarding emails and filing of emails as appropriate.
· Other ad-hoc projects to support the Accounts function.
· Be self-motivated with energy, drive and a passion for customer service.
Skills Required:
· Proficiency in Sage.
· Be self-motivated with energy, drive and a passion for customer service.
· Excellent Microsoft Office package skills, particularly in Excel.
· Confident and articulate phone manner.
· Excellent organisation skills.
· You will be numerically astute, and possess the ability to check and question the integrity of information where applicable.
Job Type: Full-time
Salary: £26,000.00-£28,000.00 per year
Benefits:
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Romsey: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Purchase / Sales Ledger: 1 year (required)
Work Location: In person
Expected start date: 24/07/2023
