unit secretary Astoria, NY
Job description
Responsible for the clerical, communications and receptionist functions of a patient care unit, including functioning as an intermediary in providing for certain patient needs.
Responsibilities
- Acts as a receptionist, using effective public relations skills. Answers phone and intercom, screening and relaying calls as necessary; takes and delivers messages. Calls Team 7000 when directed. Greets and directs all arrivals to the unit visitors, staff, etc. Knows the location of all patients in the unit. Locates physicians, technicians, and others, placing page calls and/or direct calls to offices. Assists patients and/or visitors in locating other hospital departments. Assists in the direction and control of visitors: collects passes, and interprets rules relative to the number of visits and length of time of visit. Alert to the presence of unauthorized persons and calls Security as needed.
- Initiates and follows through on all transactions involving procedures to patients. Orders supplies and equipment from Support Services as necessary. Arranges for X-ray procedures; for obtaining and/or returning X-ray films. Makes necessary appointments for patient examinations in other departments during the hospital stay and/or upon discharge (OPD, ECG, EEG, Physical Therapy, Radiotherapy, etc.).
- Acts as an intermediary in providing for certain needs of the patient. Arranges for the delivery of newspapers or television at the request of the patient (or family). Arranges for a barber or beautician. Accepts phone messages for patients when room phone is inoperative. Accepts and delivers mail, packages, and flowers for the patient. Makes out weekly Religious Service List and prepares lists of patients PRN for other religious services. Places call for clergy as requested by the patient, the family, or the nurse in charge.
- Maintains patient charts. Keeps an adequate supply of assembled charts. Provides for proper imprinting of all chart forms on current charts. Adds chart forms as needed. Keeps charts properly labeled in the chart rack. Adds reports to charts as received: Lab slips, X-ray reports, Reports of operations, ECG, EEG, ETC. Maintains a supply of all chart forms in the appropriate area of the Nurse's Station. Maintains the Order Book, Medication Books, Kardex, etc.
- Provides for the safe and confidential handling of charts and records. Forward all reports received after the departure of the patient to the appropriate destination via interoffice mail.
- Orders receives stores, and maintains unit supplies. As directed by the nurse in charge, maintains the order of storeroom: Receives, checks, and stores supplies. Requisitions extra linen. Requisitions emergency or special equipment from central Supply. Checks quantities of supplies on hand against established quotas and arranges for the return of any excess.
- Assists in the provision of diets for all patients. Makes appropriate entries on Diet Change Form. Calls the Dietary Department relative to any changes after Diet Form is collected, and notifies them of any shortages of food supplied.
- Prepares and maintains such unit records as required. Assists in the preparation of time schedules: copies time sheets, makes appropriate entries on the timesheet, as directed, maintains Time Request Book, records of holidays, vacation days, and free days. Assists in the preparation of the 24-Hour Report. Enters all routine information: admissions, discharges, etc., and Distributes and collects Private Duty Nurses' Reports. Keeps statistics as directed. Maintains Census-Condition Sheets. Initiates Incident and Accident Reports as directed. Completes and forwards daily Medication and Intravenous Charge Sheets.
- Initiates and follows through on transactions regarding sending specimens to laboratories. Prepares requisitions and labels for laboratory work. Receives and records telephone reports on emergency lab work. Traces lab specimens and reports. Places call a technician for 'Stat' and emergency procedures.
- Performs clerical duties relating to admission, discharge, transfer, and death of patients. Admission of the patient: Greets, escorts, and introduces patient; Checks identity by comparing identification bracelet, imprint plate, and admission/discharge sheet; Prepares clinical chart including Kardex; Notifies physician of the arrival of the patient; Enters name of the patient on all unit records; Imprints addressograph tape with patient's ID card for chart holder.
- Notifies appropriate departments of pending discharge of transfer. Calls Housekeeping when the patient leaves the unit; prepares chart for transfer or discharge making appropriate entries; removes name of patient from unit records. Records discharge or transfer on Census-Condition Sheet and 24-Hour Report; distributes the Consumer Satisfaction Survey; instructs the patient/significant others in regard to the Survey; Accompanies patient who is being discharged to the front door; Deposits discharge charts in the designated area daily.
- Has necessary forms ready (Death Certificate, Autopsy Permits, etc.). Carries out all clerical routines.
- Initiates and follows through on transactions regarding supply, maintenance, and repair of equipment. Reports need for repairs to Clinical Supervisor or Unit Manger as directed; Prepares repair slip, Calls Building Service and/or Engineering. Prepares repair tags for equipment sent to Engineering for repair. Maintains the inventory of standard equipment. Maintains records of equipment loaned to other areas and checks to be sure it is returned. Contacts Traffic and Information relative to repairs and/or supply wheelchairs and stretchers. Contacts appropriate persons for the removal of such items of equipment as are no longer needed. Works closely with the Equipment Technician as appropriate.
- Assists in the maintenance of a clean, neat, safe environment for staff and patients. Keeps the desk and office areas neat, clean, and well-supplied. Keeps the bulletin board neat and up to date. Keeps Policy, Procedure, and Reference Books current and in their proper place. Sends to Security any items left by patients with proper identification.
- Arranges for transportation of patients from the units. Calls Patient Transportation to request transporter.
- Assists in all clerical and receptionist activities on the nursing unit within the level of competence of the unit clerk role. Performs such tasks as are assigned by the nurse in charge.
Qualifications
Collective bargaining unit: SEIU 1199-MSQ
Compensation Statement
The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $22.69 - $23.94 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
SEIU 1199 at Mount Sinai Queens (Non nursing), 790 - ER - MSQ, Mount Sinai Queens
Employer Description
Strength Through Diversity
The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:
- Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
- Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
- Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.
We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance. We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care.
Explore more about this opportunity and how you can help us write a new chapter in our history!
“About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism.”
EOE Minorities/Women/Disabled/Veterans
Compensation
The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22.69 - $23.94 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
