Tutorial Office Manager Cambridge, East of England, England
Job description
Tutorial Office Manager
Candidate Information Pack
May 2023
About Us
King’s is a constituent College of the University of Cambridge. Founded in 1441 by Henry VI as a place of education, religion, learning and research, the College comprises around 130 Fellows, 650 undergraduate and postgraduate students, and 275 non-academic staff.
The College is internationally recognised as a leading academic institution, boasting among its former students and Fellows no fewer than eight Nobel laureates, as well as influential figures such as Alan
Turing, E.M. Forster, John Maynard Keynes and Bernard Williams. The undergraduate and postgraduate community is vibrant and diverse, priding itself on a friendly and inclusive atmosphere combining academic commitment with political engagement and a lively social and artistic scene. King’s works very hard to attract the best applicants, regardless of background, and to encourage academically outstanding students from underrepresented communities to study at Cambridge. In 2018 the College launched a transformational Student Access and Support Initiative designed to improve equality of access and opportunity, and to help combat entrenched social and economic disadvantage.
King’s is a registered charity, subject to regulation by the Charity Commission for England and Wales.
It is part of the University of Cambridge while remaining an autonomous institution, governed by the
Provost and the Fellows of the College who, together with four members of the student community, constitute the College’s Governing Body. The administration of the College is devolved to the College
Officers, College Council (whose members are the Charity Trustees), and several sub-committees.
The Role
We are looking to appoint a talented individual to ensure that the College stays up to date and the position of Tutorial Office Manager. The compliant with changes and developments in the
Tutorial Office Manager will report to the Senior HE sector.
Tutor and run and manage the office and a team
They will also take the lead in a large amount of of eight staff at the heart of College life. internal communications and will need to work
The Tutorial Office oversees the running of the closely with our Communications team to ensure academic and pastoral aspects of the College, that correspondence and online information is meaning that the post holder will interact with a accurate and kept up to date. wide range of stakeholders including staff,
The Tutorial Office comprises of several team students, and academics both inside and outside members who the Tutorial Office Manager will the College. oversee, this includes the Admissions team,
The Tutorial Office Manager will ensure the Accommodation Officer, Graduate Administrator, smooth working of the office and ensure that and Tutorial Office Assistants. The Tutorial Office students have all the information they need to Manager will oversee the work of the whole team thrive in the vibrant academic environment of and support their professional development.
King’s. This will include managing student
The Tutorial Office Manager will occupy a high- databases, liaising with University level bodies profile role within the College and the ability to such as Student Registry and the Exams Access work effectively across a large teaching and Mitigations Committee, and overseeing the
Fellowship including Tutors, Directors of Studies, organisation of large set-piece events such as
Supervisors, staff in other departments, and our
Matriculations and Graduations, and supporting student body. This will require excellent
Tutors and Directors of Studies. judgement, communication skills, and
The Tutorial Office Manager will work with the organisation. Equally, to be effective, they will
Senior Tutor in supporting College governance, need to be able to collaborate with a wide range attending meetings and preparing papers to of people and across a broad spectrum of issues.
The Person
We seek to appoint a pro-active and thoughtful individual with excellent organisational skills and
attention to detail. T he ideal candidate will combine administrative experience and knowledge of University and College processes alongside leadership and management skills.
An ideal candidate will demonstrate:
Knowledge & experience
- Experience of administrative work at a senior level
- Experience of providing direction to or managing others
- Good IT skills including use of remote working software, website management, and standard office software
- Familiarity with university systems such as
CamSIS, CamCORS, CASC (desirable), or ability to pick up these bespoke systems rapidly
- Experience of working in a Collegiate or
University environment (desirable)
Personal skills & abilities
- Excellent interpersonal and communication skills
- A systems/process focus
- Ability to cope with a varied and demanding workload
- Ability to work on own initiative and without supervision
- Ability to exercise discretion
- Adaptive and receptive to change and variety
- A pragmatic can-do approach
Remuneration and Benefits
Remuneration
The post is offered at a full-time salary of £37,000 - £43,000 per annum dependant on experience and ability. The post holder will join the College’s auto-enrolment pension scheme with generous additional contribution options on completion of probationary period.
Hours of Work
Full time hours are 37.5 per week. The post will be based at King’s College, and is largely in person, but subject to the demands of the role and in accordance with the Agile Working Policy, the post holder may be able to work from home for part of the week.
Benefits
The College offers full-time members of staff 32 days holiday per year, including Bank Holidays. All staff working over a mealtime are eligible to take a free lunch or dinner in the servery.
The College offer enhanced maternity, paternity and adoption pay as well as generous sick pay for those who have more than 6 months’ service. This is in addition to the Flexible Working Policy. More details on all of these are available in the Staff Handbook. Staff are eligible to use the Tax-Free Childcare Scheme introduced by the government to replace Childcare Vouchers.
Probationary Period/Notice
There will be a 6-month probationary period. Upon successful completion of the probationary period, the notice period will be three months.
How to Apply
Please download the application form from https://www.kings.cam.ac.uk/about/work-at-kings and send your completed form by email to [email protected]
The College postal address is: Human Resources, King’s College, King’s Parade, Cambridge CB2 1ST
Closing Date
Please submit your application by 5pm on Thursday 22nd June. Interviews will be held in person in the week commencing 28th June 2023.
Job Types: Full-time, Permanent
Salary: £37,000.00-£43,000.00 per year
Benefits:
- Canteen
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Enhanced maternity leave
- Free parking
- On-site gym
- On-site parking
- Referral programme
- Sick pay
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Yearly bonus
Work Location: Hybrid remote in Cambridge
Application deadline: 22/06/2023
