Transport and Logistics Department Administrator
Job description
£23,100 - £25,353
14/05/2023, 23:55
Administration of the Joint Transport and Logistics Department supporting both Northamptonshire Police and Northamptonshire Fire and Rescue fleet and transport departments. Duties will include vehicle service schedules, workshop information processing and updating data systems for fleet and equipment management.
MAIN RESPONSIBILITIES:
Maintenance and analysis of fleet management information systems (including police & fire vehicle accident information), vehicle service and history, production of management reports for budget holders and provide costing information for Financial Services and highlighting trends and patterns and suggesting remedial courses of action.- Updating records for essential IT management systems for the Fleet and Transport departments including Tranman, Telematics and Red Kite to ensure all systems are up-to-date and compliant with accurate date
- To provide scheduled and ad-hoc reports from fleet and transport IT systems to allow for operational review and management information support
- Prepare statements for Case builders on police vehicles that sustain criminal damage ready for Head of Transport and Travel signature.
- Monitor of all aspects of the fuel management systems, including fuel cards, bunkered fuel and budgets. Provide training and guidance for on-duty facilities staff. To monitor and report on carbon footprint at regular intervals.
- Monitoring of all workshop expenditure in order to ensure it remains within the annual budget and implementation of any corrective action required.
- Administrate the Transport and Travel policy and procedures to ensure travel is managed in a cost effective and efficient manner, in keeping with both Northamptonshire Police and Northamptonshire Fire and Rescue’s Principles of Transport and Travel.
- Administration of vehicle licence registration and renewals until disposal.
- Recording and management of all relevant vehicle fleet procurement and disposal information.
- Management of the covert fleet, in keeping with legislative requirements and policies in place within Northamptonshire Police.
- Manage the Joint vehicle, cycles, equipment and plant service programme.
- Manage London Congestion Charging account with Transport for London, M6 Toll transit and MIDAS insurance database.
- Raise, cost using TimePro and ICME data and close all repair job cards.
- Liaison with suppliers and contractors to gain best value for money for goods and services within a Transport environment. Place orders on the ERP / Unit 4 System and manage the process through.
- Liaison and discussion with both internal and external personnel, at all levels to discuss all aspects of Transport / Fleet adjusting the content to suit appropriate levels of experience and expertise.
- Systems Manager for Transport IT systems including the implementation of developments, upgrades, business continuity and liaison focus with the Digital and Technology Department
- To administer staff records such as overtime, attendance, sickness, training and leave.
Why work for Northamptonshire Police?
Northamptonshire Police has gained a reputation as a pioneering and innovative force, responsible for policing a large diverse, multi-cultural population.
If you are looking for a fresh challenge which offers a genuine opportunity to make a real difference to people’s lives, variety and the chance to broaden your experience, then Northamptonshire Police is the force for you.
Equality, diversity and inclusion
Northamptonshire Police are committed to equality, diversity and inclusion.
We are working hard to increase diversity and inclusion within the Constabulary, where communities are under-represented, including those from Black, Asian and Minority Ethnic communities, people of all ages, abilities, faiths, religions and gender, LGBT communities and those from other disadvantaged or marginalised backgrounds, who share our values and wish to make a difference to the communities we serve.
All applications will be treated on merit, based on the evidence provided in your application and suitability for the role you have applied for.
Flexible working
All requests for flexible working patterns will be considered and will be dependent on the role.
Recruitment and Selection Policy
Internal applicants who are at risk of redundancy or in need of redeployment and pass the selection process, will be offered the role over the remaining internal and external applicants.
Internal applicants must have line manager support prior to proceeding with an application.
Police Barred and Advisory lists
Individuals placed on the Police Barred and Advisory lists will not be considered for employment by the police for a minimum of 5 years from the date of listing in the case of gross misconduct, or 3 years from the date of listing in the case of poor performance.
Vetting and safeguarding
Northamptonshire Police are committed to safeguarding and operate safer recruitment processes, to ensure a police service that employees are proud to work for because they feel safe, valued and part of a happy and supportive work environment. All employees and volunteers therefore will be subject to background checks including vetting and references.
