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Receptionist / Training Administrator

• 00106209

Job Title: Receptionist/ Training Administrator

Location: Portsmouth Naval Base

Salary: Up to £28,200 depending on Skills and Experience

What you’ll be doing:

The role is a 50/50 split between working at reception and administrative tasks

Reception:

• Portsmouth Naval Base Dauntless Receptionist including support to external visitors/dignitaries

• Manage the Change Academy facility

• Liaise with GFA Manager ( on e.g post room) and other interfaces with LOT providers

• Support management of Reflexion room

Administrative Tasks:

• Escort on and off site external training providers and any off site training delegates whilst on course ( utilising Chaperone service where appropriate)

• Be the contact for Naval Base security ( early supplier arrival, off site delegates

• Print and provide Training suppliers with course material

• Print and forward course materials to delegates as required

• Maintain the refreshment stock for the training facilities. Including ordering and collecting.

• Source, cost and organise alternative training facilities when needed.

• Support external training systems, DSE ( Cardinus) and driving risk management system (AA Drive Tech)

Your skills and experiences:

• Experience in a multi-tasking administrate role within the Business Support function

• IT literate. MS office suite, MS word, Excel spread sheets & Pivot tables & Power Point

• Experience working with full Microsoft Office package

• Ability to quickly understand and assist with staff’s work routines, procedures and systems across their area.

• Valid UK Driving Licence

• Ability to work Flexibly to suite business needs / working arrangements.

Benefits:

You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive.

The Safety Health & Environment team:

You will join part of a Safety Health & Environment department of some 30 professionally trained staff, health & environmental advisors, safety advisors and an occupational health department fully staffed with specialist nurses. Within this role no 2 days are the same preparing and delivering numerous courses within PNB and the local areas of Portsmouth, Broadoak & Cowes.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

Closing Date: 28th July 2023

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.