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We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit:

https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

About us

Are you interested in developing a career with a real purpose? We are looking for individuals who are committed to public service and to make a difference in people’s lives to deliver justice. If this sounds like you, please apply.

HM Courts and Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family courts and tribunals in England and Wales. Joining us is a chance to play a pivotal role in the smooth running of our magistrates’ courts, which give people and businesses access to potentially life-changing justice. Not only will your work be of crucial importance for those who use our services, you’ll be able to build a varied, challenging and rewarding career.

About the role

The role of a Trainee legal adviser is pivotal to the smooth running of the court. Magistrates are volunteers with no previous legal experience from the from the local community and sit on a voluntary basis. As Magistrates do not have a legal background, once trained as a legal adviser you will be required to sit in court with them to advise on legal points, practice and procedure and assist with the formulation and drafting of their reasons.

As a Trainee legal adviser, you will commence a training programme designed to enable you to act as Legal adviser to the Magistrates and District Judge (Magistrates’ Court) in accordance with legislation and the Criminal and Family Practice Directions.

When training has been completed, as a legal adviser to magistrates, you are responsible for ensuring that those attending court, whether as defendant, victim or witness are treated with humanity and respect. Good legal knowledge and the ability to communicate that clearly to magistrates and court users is vital to the courts ability to deal with cases justly. Success in the role you are considering will enable you to make a positive difference to your community and your society.

As a Trainee legal adviser, you will commence a training programme designed to enable you to act as Legal Adviser to the Magistrates and District Judge (Magistrates’ Court) in accordance with legislation and the Criminal and Family Practice Directions.

Your experience and Skills

At the time of application you must be in the process of completing or have completed and passed the academic stage of qualification to become a barrister in England and Wales, or a solicitor of the Senior Courts of England and Wales, or a Fellow of the Chartered Institute of Legal Executives (CILEX) or CILEX Lawyer by virtue of

(i) having passed the necessary examinations; (example of which are listed below)

(ii) having been granted an exemption in relation to the necessary examinations (example of which are listed below) by the appropriate examining body; or

(iii) any combination of the two.

• The Legal Practice Course (LPC) for Solicitors, or BOTH the SQE1 and SQE2 stages of the Solicitors Qualifying Exam; or
• The Bar Training Course; or equivalent for Barristers; or
• The CILEx Level 3 Professional Diploma in Law and Practice and the CILEx Level 6 Diploma in Law and Practice; or
• The CILEx Graduate Fast Track Diploma; or equivalent for Graduate Membership of CILEx.

You must hold the correct certification at the point of appointment. Applicants who cannot provide the correct documentation at the time of offer will be withdrawn from the process.

As well as providing legal advice to magistrates, you’ll be required to exercise a range of authorised judicial functions. This will draw on your sound legal skills, whilst demonstrating judicial independence, integrity and impartiality at all times.

Your benefits with us

After approximately one year of training, providing you achieve competence in certain areas (in line with the HMCTS Legal adviser Tier Progression Framework), you will progress to a HEO role (with the associated increase in pay). Upon successful completion of the full training and submission of your training portfolio (usually completed within two years), a Trainee legal adviser will then progress to a SEO Tier 1 Legal adviser role (with the associated increase in pay). You’ll have access to a variety of legal careers in HMCTS and beyond. As part of the Ministry of Justice, you’ll be entitled to a range of benefits including a civil service pension, flexible working arrangements, generous annual leave, childcare and travel allowances and numerous staff networks and clubs. For further information on our benefits please select here – HM Courts & Tribunals Service Benefits (hmctsjobs.co.uk)

Position: Trainee Legal Adviser

Directorate: HMCTS

Location: National

Band: EO

Salary:

£31,169 pa London This will increase to £37,174 pa London after approximately one year of training

Contract Type: Permanent

Reserve List: Yes (12 month)

Overview

Why we exist

Magistrates’ Courts deal with approximately 95% of criminal cases, 70% of civil cases, and 60% of family cases. Dealing with cases justly and speedily, and in ways that meet the needs of our court users, is at the heart of what we do.

The role of a Legal Adviser is pivotal to the smooth running of the court. Magistrates are unqualified judges drawn from the local community and sit on a voluntary basis. As Magistrates do not have a legal background, the legal adviser is required to sit in court with them to advise on legal points, practice and procedure and assist with the formulation and drafting of their reasons.

As a Legal Adviser to magistrates, you are responsible for ensuring that those attending court, whether as defendant, victim or witness are treated with humanity and respect. Good legal knowledge and the ability to communicate that clearly to magistrates and court users is vital to the courts ability to deal with cases justly. Success in the role you are considering will enable you to make a positive difference to your community and your society.

We are here to ensure everyone in need of our courts and tribunals receives a service that suits their needs.

What are we doing?

We are completing a £1bn, six-year Reform Programme to change what we do and make our services better for the society we serve. The Reform Programme is one of the most ambitious of its kind in the world.

How are we going to fulfil our vision?

Every year, millions of people seek justice in our courts and tribunals.

We are focused on radically improving the customer’s experience by:

• Employing digital technology to enable access to justice by enabling victims and witnesses to give evidence in a less intimidating way via video link;
• Enabling self-service, where appropriate, to ensure people can get fast and easy access to simple judicial services;
• Streamlining processes so we can reinvest in improvements that benefit our customers;
• Progressing cases efficiently and effectively through the court by maximising the use of new digital processes.

As a Trainee Legal Adviser, you will be at the forefront of delivering this improved service and experience to our customers both in and outside the court room.

Customer service and standards

• Promotes user focused activity and standards – has strong written and interpersonal skills utilising principles of Human Voice of Justice
• Contributes to SOC, SAF – leads on maintaining standards of service and identifies areas for improvement – takes forward solutions using ‘continuous improvement’ techniques.
• Management of complaints and services failures, and competent in use of OPTIC.

Job Description

The key purpose of the role

As a Trainee Legal Adviser, you will commence a training programme designed to enable you to act as Legal Adviser to the Magistrates and District Judge (Magistrates’ Court) in accordance with legislation and the Criminal and Family Practice Directions.

Technical

Candidates can be currently studying for the appropriate qualifications at the point of application but must be able to evidence their final certification at the point of an offer being made to be able to proceed to appointment. Candidates who cannot evidence the correct certification at the point of offer will be removed from the process.

To be eligible to apply for this post, candidates must have passed the academic stage of qualification to become a barrister in England and Wales, or a solicitor of the Senior Courts of England and Wales, or a Fellow of the Chartered Institute of Legal Executives (CILEX) or CILEX Lawyer by virtue
of —
(i) having passed the necessary examinations; (example of which are listed below)
(ii) having been granted an exemption in relation to the necessary examinations (example of which are listed below) by the appropriate examining body; or
(iii) any combination of the two.

By way of example, the following list reflects the currently approved academic qualification routes. If you remain unsure whether your qualifications make you eligible, please email [email protected] for clarification:

• The Legal Practice Course (LPC) for Solicitors, or BOTH the SQE1 and SQE2 stages of the Solicitors Qualifying Exam; or
• The Bar Training Course; or equivalent for Barristers; or
• The CILEx Level 3 Professional Diploma in Law and Practice and the CILEx Level 6 Diploma in Law and Practice; or
• The CILEx Graduate Fast Track Diploma; or equivalent for Graduate Membership of CILEx.

The key objectives of the role are contained within the Legal Adviser Competence Framework which includes:

(i) Building and maintaining effective working relationships with magistrates:

• Advising the Magistrates on law, practice and procedure and assisting with the drafting of their reasons
• Facilitating a structured decision-making process based on knowledge of appropriate techniques, manuals, guidelines and current statutory and case law developments
• Working in partnership with magistrates both in and out of court and demonstrating a recognition and understanding of local practices, procedures, policies, current issues and relevant training opportunities.

(ii) Facilitating the business of the Court:

• Preparing, planning and the execution of activities to enable court/direction hearings, courtroom activity and the wider activities that progress the business of the court, including provision of advice and written legal documentation
• Providing professional advice and documentation both in and out of court
• Planning, conducting and concluding case management hearings effectively, when sitting with or without a bench of magistrates
• ing specialist knowledge and skills both in and out of court as well as with administration teams and in related meetings
• Supporting the work of the court through contact with Panel/Committee members during meetings, on a one to one basis and at training/development sessions and by liaising with the relevant agencies involved in specialist court and Committee work.
• Competent in the use of IT systems including online digital legal resources.
• Accurately recording and resulting the outcome of cases/hearings using the Courts’ digital system.

(iii) Advising and working with staff:

• Working in partnership with other staff, using knowledge of relevant protocols, procedures, processes and constraints
• Carrying out administrative duties using local scheduling, listing and case management protocols, within statutory and non-statutory time limits.
• Provide legal advice and guidance to administrative staff

Decision-Making:

The ability to advise on and make objective and impartial decisions is an important part of a legal adviser’s role. Sometimes those decisions will involve complex issues and competing interests and as a legal adviser you will need to not only be able to make sound decisions but be able to give clear reasons for any decision.

Decisions involving the law will require sound legal research, using online resources, and the ability to quickly assimilate legislation and case law and to apply it confidently to the situation being considered.

You will also be required to prioritise and progress work efficiently taking account of the needs of those interested in the case.

Out of Court Functions

When not in court, the Trainee Legal Adviser will be required to prepare for their courts, research legal issues, support the case progression function, deal with enquiries and participate in other team administrative duties as directed by their Legal Team Manager.

Behaviours

The behaviours listed below will be assessed at sift stage and interview and must be demonstrated at level 2 EO or equivalent.

Communicating and Influencing

You communicate clearly and concisely, listening to others and adapting your style to suit the audience. You communicate and influence with confidence and challenge others in a constructive manner. You keep others informed at all times and easily develop mutual trust and respect.

Working together

You behave in an open and approachable manner and easily develop good working relationships. You look for ways to develop others and are always willing to support colleagues with their workload. You act as a professional role model and provide leadership to operational staff.

Making Effective Decisions

You show good judgement and problem-solving ability, using relevant information to guide your thinking. You have the confidence to make robust and impartial decisions, considering all the implications and possible risks. You can clearly explain and justify your decisions.

Managing a Quality Service

You act as the professional face of the court, maintaining authority and control and behaving with integrity at all times. You consider the needs of court users and treat them with empathy and understanding. You are focussed on delivering an excellent service, identifying opportunities to improve processes and performance and taking personal responsibility for your own learning and development.

Delivering at Pace

You take personal responsibility for delivering high quality work, showing excellent organisation and time management skills. You work effectively under pressure and show resilience in challenging situations. You are flexible and quickly adapt to new situations and circumstances, embracing change and encouraging others to do the same.

Strengths

As part of the Success Profile Framework, strengths applicable to the role will be assessed at interview.

Ability

Your ability to maintain relevant and up-to-date legal knowledge and skills will be assessed at interview.

Training

HMCTS offers a bespoke training programme which is delivered through a variety of training methods. The Trainee Legal Adviser will be supported by an allocated mentor to guide them throughout the Induction and Training Programme.

Successful candidates will be required to attend a two-day Induction Programme run by the Judicial College which is followed by supplementary training in the workplace and the completion of modules contained in the Judicial College’s Legal Adviser Manual. This learning will be enhanced by relevant court observations and additional local and regional training events with peers.

Participation in this programme will require regular contact with not only the mentor but also the Line Manager who will set performance objectives to facilitate and monitor their progress. The successful candidate will be expected to achieve those objectives by managing their day to day performance with a view to attaining and maintaining the Trainee Legal Adviser baseline competences and maintain their own continuing professional development requirements.

Having successfully completed the Legal Adviser Induction programme it is expected that Trainee
will be able to act as a Legal Adviser in adult criminal and/or civil courts, and/or youth criminal and
civil courts and/or Family Court without supervision.

Career Development

After approximately one year of training, providing you achieve competence in certain areas (in line with the HMCTS Legal Adviser Tier Progression Framework), you will progress to a HEO role (with the associated increase in pay). Upon successful completion of the full training and submission of your training portfolio (usually completed within two years), a Trainee Legal Adviser will then progress to a SEO Tier 1 Legal Adviser role (with the associated increase in pay).

As a Tier 1 Legal Adviser you will continue to grow your skills and develop a portfolio for assessment for progression to tier 2 (in line with the HMCTS Legal Adviser Tier Progression Framework). Tier 2 Legal Advisers are expected to be demonstrate a high level of legal professionalism and will use those skills outside of the courtroom for the wider benefit of their team and HMCTS. The Tier 2 role provides the opportunity to demonstrate knowledge and skills in a recognised legal practice area together with the full range of associated delegated powers. Tier 2 legal advisers play an important role in ensuring effective case management and managing complex cases.

The Tier 2 role also provides an opportunity for career development in other areas such as management and leadership, mentoring and training, customer service and organisational delivery.

Tier 2 legal advisers play an important role in mentoring other staff whether Trainee Legal Advisers, Legal Advisers in Training, apprentices and other Legal Advisers who are in the process of developing their skills through the career structure.

Tier 2 legal advisers can develop their careers within HMCTS through opportunities to apply for Legal Team Manager roles or within the wider civil service.

Secondments

Within the Legal Adviser Career Structure, legal advisers will have the opportunity to apply for and be considered for legal and non-legal secondments within the wider departments of HMCTS, MOJ and other Government Agencies.

Judicial Appointment

A Tier 2 Legal Adviser will find the knowledge and skills gained within the role particularly relevant to any aspirations for judicial appointment. HMCTS is supportive of applications for judicial appointment and a number of legal advisers within HMCTS sit as fee paid judiciary in tribunals, county courts and magistrates’ courts.

Base

A successful candidate will be offered a post at a base court house that can oversee the training programme. In many areas legal teams work across a number of courthouses and a reasonable amount of travel can be expected.

The training programme takes up to two years to complete and it is expected that the programme will be completed within the base location. Save in exceptional circumstances, the postholder should not apply to transfer to another area during the period of the training programme.

This job description is a guide to the principal current duties of the post. It is not an exhaustive list of the duties and responsibilities of the post and the postholder may be required to undertake any other duties from time that are commensurate with the seniority and nature of the post.

Working Hours

A Trainee Legal Adviser will be contracted to work 37 hours excluding lunch breaks.

A successful candidate once in post will be required to work those hours over five days, including Saturdays and Public Holidays.

The main courthouses for this role will be Guildford and Staines. Your base location will be Staines.

Salary

£31,169 - £32,760

Additional Information

MoJ and OGD candidates who are above EO grade can apply for this role but all appointments will made into the EO grade with appropriate pay. Existing civil servants successfully recruited to the HMCTS Trainee legal adviser scheme as it stands will receive a starting salary in line with grade EO. If their existing grade is higher than EO, then the application would be seen as taking a voluntary downgrade and their salary would be amended in accordance with the Pay and Allowance Manual.

It is desirable but not essential to visit your local Magistrates’ court prior to applying in order to better familiarise yourself with the role and the work of the Magistrates’ Court.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ‘modernised’ terms in their current post or onto ‘unmodernised’ MoJ terms if they are on ‘unmodernised’ terms at their current post. Details will be available if an offer is made.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

• A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am – 6pm) or e mail [email protected]);
• To Ministry of Justice Resourcing team ([email protected]);
• To the Civil Service Commission (details available here)

The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.