Tour Coordinator London, England
Job description
AEG Presents International Touring team are looking for a coordinator to assist with all aspects of tour administration including tour planning and budgeting.
You’ll also assist with financial modelling, routing tours, coordinating with internal departments and external parties, managing guest lists, liaising with the local promoter, artist, and tour representatives, and supporting Tour Accounts and Finance team on final show reconciliations.
You’ll work with International Touring team on tour modelling, including requesting venue availability and budgets; ensure all relevant show and tour information is up-to-date in internal tracking documents throughout life cycle of tour from offer, approval, confirmation, advance, to settlement.
You’ll work with International Touring team to build show and tour costings, including requesting, collating, and analysing local budgets and identifying revenue and cost variances from previous shows in the same venues.
You’ll liaise with internal and external departments including Marketing, Ticketing, Production, promoter representatives to track budgets throughout tour advance, keeping an eye on the effects this has on the budget and raising concerns promptly.
Whilst working with the International Tours, Production, and Ticketing teams to ensure promoter representatives are kept updated on all tour developments including budget changes, ticket releases; you’ll collate venue availability, route tours, and manage pencil holds as per the direction of Tours team or senior management.
We’re looking for someone with experience in the music/events industry coordinating tours. You’ll have excellent knowledge of Excel along with an understanding of budget management.
You’ll be highly organised, with a meticulous eye for detail and be able to work under pressure, prioritising a varied and ever-changing workload.
You’ll have great communication skills and be able to build good working relationships with both external parties such as Promoters, Venues and suppliers and also internally across different departments.
We’re looking for a positive, flexible team player who loves working in a high achieving environment.
You’ll want to raise the bar in this role, be solutions focussed and look for ways to maximise efficiency. We encourage new ideas and innovation. We’ll give you a thorough induction where you’ll get to meet other new employees and learn about our culture and values and what it’s like to work at AEG. We will give you all the training in our systems, policies and procedures so that you’ll be set up for success.
Where: You’ll be based at our head office in Blackfriars, a short walk from Blackfriars rail station and Southwark Tube station on the Jubilee line. We offer flexible start and end times and welcome flexible working conversations.
So why apply?
AEG is an inclusive organisation where we value everybody’s contribution. We empower and trust our people to do the right thing. We go the extra mile, for our customers and each other, every time. We are always open to new ideas and respect all opinions. We support and bring out the best in each other. We really value our people and inspire them to be the best in class, always!
You can find out about our Vision and Values here: https://careers.aegeurope.com/our-values and our Employee Network groups visit: https://careers.aegeurope.com/our-culture/employee-network-groups/
Our benefits can be found here: AEG Benefits
Our commitment to inclusion
We are committed to fostering a diverse and inclusive workforce. We believe in equality of opportunity for all and our approach to recruitment and selection is fair, open and based purely on merit. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. If you require reasonable adjustments in any recruitment process with us, please make us aware.
