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An exciting opportunity has arisen for an exceptional and experienced Personal Assistant to support our Vice President General Manager’s the Retail Channel and Corporate Comms and assist with processing orders for our Corporate Gifting function.

POSITON OVERVIEW

• Be a “right hand” proactive PA, assessing the VP GM’s needs and requirements by understanding business priorities and relationships

• Effectively manage administrative and secretarial support to VP GM and ensuring the efficient running of the VP GM’s and Corporate office

• Function contact point for internal and external business matters

• Coordination of all strategy days, conferences and special projects

• Be an assistant to support and process all corporate gifting, working closely with key customers, Brands and Warehouse

SUPPORT TO VP GENERAL MANAGER

• Efficient calendar management, including meeting prioritisation, conflict resolution and room bookings

• Organisation of Status updates and internal/external meetings as required

• Responding to all emails, letters and incoming calls in a courteous and effective manner, controlling emails and invitations; ensuring the VP GM is aware of urgent matters at all times

• Manage confidential and sensitive information appropriately

• Arrange travel itineraries, including flights, ground transport, hotels and visas where relevant

• Submit all expenses in a timely manner

• Liaising and maintaining close contact with other departments on VP GM’s behalf

• Chair management meetings, documenting the notes and follow up actions required

• Executing and concluding special projects as defined by the VP GM

BRAND EVENTS & CONFERENCES

• Working with the Events and AV companies to coordinate and execute high standard, bi-annual Brand Conferences within budget

• Collating PowerPoint presentations for Conferences and VIP visits

• Assisting Global office with Roundtable meetings as required

• Co-ordinating monthly team meetings

• Collaboratively working together with other General Manager’s PAs for ELC events

• Raise and monitor PO’s as required in a timely and accurate manner

OTHER AREAS

• Establish and maintain excellent relationships with cross-functional groups (Sales, Education, Marketing, Finance, HR and Supply Chain)

• Manage and respond to requests from all internal and external departments in a timely and efficient manner

• Attend ELC PA Meetings on behalf of the brand

• Represent the Brand as Business Continuity Coordinator

• Preparing inductions and intranet announcements for new starters

• Maintain up-to-date org charts and distribution lists

• Maintaining record of holiday dates for office personnel

• Supporting and processing all corporate gifting orders so that they are perfect and on time for the receiving customer.

Qualifications

• Agile working style with superb interpersonal and communication skills
• Excellent time management and organisation skills
• Strong Microsoft Office skills (Advanced Word & PowerPoint)
• Solid experience in event coordination
• Must enjoy working in a team environment
• Able to work under pressure and at speed
• 
  

  Compensation and Benefits

• Hybrid Working (2 days WFH, 3 days office based)
• Generous Bonus Opportunity that usually performs ahead of target
• 25 Days Annual Leave (exc. Bank Holidays) that increases with length of service up to 29 days.
• 1 additional day of Annual Leave to celebrate your birthday
• Holiday Purchase scheme that enables you to get five additional days
• Summer Fridays for five months of the year
• Market leading Family Leave provisions
• Generous Staff Discount & Credit
• Benefits platform with exclusive discounts and offers
• Mental Health Wellbeing Provisions (Unmind App and Employee Assistant Programme)

Job: Administrative
Primary Location: GB-ENG-London
Job Type: Standard
Schedule: Full-time
Shift: 1st (Day) Shift
Job Number: 2224398

Estee Lauder Companies is an equal opportunities employer. We positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.