Team Organiser Derby, England
Job description
We are proud to be One Team at East Midlands Railway (EMR). We are passionate about keeping people safe, delighting our customers, doing the right thing and putting customers at the heart of our sustainable railway for the East Midlands. With over 2,300 employees, our people are the reason we are so successful and the Fleet Production team make a crucial contribution to this. Six times accredited as a Top Employer, we value our people and are dedicated to making sure that everybody feels empowered to bring their authentic self to work. We have an exciting opportunity to work at #TeamEMR as an Engineering Production Manager.
At EMR we want to proactively embrace diversity across our workforce and recognise that we are under-represented in terms of females and ethnic minority groups. We’re therefore taking positive steps to promote a positive and inclusive culture; we welcome applications from those that identify with these groups to better represent our communities.
An exciting opportunity has arisen to join the Fleet team as a Team Organiser on secondment for approximately 3 months. As a Team Organiser you will provide support and expertise to the Management Team at Eastcroft Depot, facilitating the general functioning of the Depot.
You will be responsible for the following:
- Monitoring and processing Depot Production figures: inputting data to Maintenance IT package supporting Team Leaders; ensuring comprehensive records are maintained and scheduled work identified; producing end of period reports; supervision of in-process check sheets.
- Creation, Development and Maintenance of IT packages for Maintenance/Production etc. Reviewing and updating records for inclusion in the various databases.
- Management of time and attendance for Eastcroft Depot. Collation of timesheets (including agency staff), dealing with all payroll enquiries.
- Ordering/purchasing materials from suppliers using TACT systems. Responsible for the control of purchase orders.
- Administration of stock purchasing system (Uniplan) and creating orders etc.
- Improvement and monitoring of the shared filing system both computerised and manual.
- Organise and facilitate depot meetings of all kinds including booking conference suites and hotels when required.
- Responsible for the management of the office in support of the Depot, including: managing fleet vehicles; control and order of stationery, oversee the use of company vehicles and fuel cards.
- Manage reception; first point of contact for all visitors; answer telephone and deal with all general enquiries
- Support the company in the effective, efficient and safe management of the depot, including all Quality, Health, Safety and Environmental (QHSE) processes.
We are looking for someone with great interpersonal and communication skills with the ability to communicate with the ability to deal with Customers/Suppliers/Staff both face to face and on the telephone. You will be highly organised and you will be able to interpret, analyse and present data in a variety of ways to different levels of Management. You will have excellent IT skills including knowledge of Word, Excel, PowerPoint, Access and Visio. It would also be extremely beneficial to have knowledge of stock ordering systems, TACT and Uniplan.
As well as a competitive salary, we’ll also offer you:
- An excellent defined benefit pension scheme
- Up to 34 days’ holiday per year
- Flexible working hours with regular home working
- Free First Class duty travel on the EMR network
- Free standard leisure travel on the EMR network and Train Operating Companies under Abellio & LNER
- 75% discount on national leisure travel (inc partner and dependants)
- Friends and Family discounted tickets on the EMR network
- Various training opportunities
- Employee benefits portal with access to generous discounts, Cycle 2 Work Scheme …and many more
