Team Coordinator London, England
Job description
We're Landsec
Sustainable places. Connecting communities. Realising potential. We live by these principles to create great experiences for people, now and in the future.
We create places that make a lasting positive contribution to our communities and our planet. We bring people together, forming connections with each other and the spaces we create. And we provide our customers, partners and people with a platform to realise their full potential.
Having a diverse workforce at all levels will empower us to make better decisions. We know that employing a diverse mix of people makes us a stronger and more sustainable business and one that reflects the diverse society around us. That’s why we encourage people from all backgrounds to apply.
Principal Accountabilities
- Provide administrative support to members of the team.
- Provide diary management required by the team. This involves coordinating all relevant internal and external diaries and booking meeting rooms accordingly.
- Organise travel and hotel bookings for members of the team.
- Provide secretarial support, including filing & scanning.
- Take and produce meeting minutes as and when required.
- Ensure there is sufficient stationery for the team’s requirements and order new stocks as necessary.
- Printing, binding and distribution of key departmental documents for senior meetings.
- Arrange weekly/monthly 1:1 & team meetings for the head of department’s direct reports, and the team.
- Assist the team with regular archiving. Maintain the team’s archiving list, which will involve periodically reviewing older archived items and removing them from archive when appropriate.
- Respond to general queries raised by both internal and external stakeholders and inform the relevant team member as appropriate.
- Submission of expense claims for the team as required
- Undertake any other reasonable duties as instructed.
- Manage all aspects of the Purchase to Pay process for the Senior Leader/Managers cost centre which may include new supplier onboarding and Purchase Order processing.
Knowledge, experience and qualifications
Essential
- Excellent people skills
- Proven organisation and administrative skills
- Good spoken and excellent written English
- Ability to work under pressure
- Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint etc
- Clear, concise and polite telephone manner
- Team player and motivator
- Accuracy and excellent attention to detail
- Proactive and able to use initiative
Desirable
- Previous property company experience
Job Types: Full-time, Permanent
Salary: From £30,000.00 per year
Benefits:
- Additional leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Life insurance
- Private medical insurance
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
- No weekends
Supplemental pay types:
- Yearly bonus
Experience:
- Administrative experience: 2 years (preferred)
Work Location: Hybrid remote in London
