Team Assistant London, England
Job description
Our search for better is changing the lives of our customers. It’s changing the careers of our people too –creating new challenges and opportunities all the time. We’re a business that never stands still. Join us on our journey to #ForeverCaring as a Team Assistant, and you won’t either.
The position will support multiple members of the Ostomy leadership organization.
The ideal person will be experienced in handling a diverse range of administrative and executive support related tasks in a multi-cultural environment and be familiar working with highly confidential information. The person must be able to work independently with little direct supervision. It is critical for the person to interact with staff at all levels in a fast paced, global environment.
The role directly represents the OC organization, and as such, is critical in driving and maintaining activities that uphold the identity and values of Convatec. The candidate will help ensure the organization, structure, and governance to enable the flawless execution for the business and will interface with executive level stakeholders in helping us drive consistent and professional messaging towards our ambition of enabling the business to pivot towards sustainable and profitable growth, while embedding a culture of quality across Convatec.
Key Duties and Responsibilities
Perform executive administrative tasks associated with supporting the Senior executives.
Coordinate workflow and maintain a productive work environment.
Interact with customers, senior-level executives, and all other levels of employees.
Excellent calendar management skills, scheduling complex meetings and handling logistics.
Coordinate complex domestic and international travel arrangements and international meetings.
Set up and coordinate off-site meetings.
Compose, design and edit correspondence and reports.
Produce complex and professional looking PowerPoint presentations.
Maintain business/customer contact database, corporate files and business plans.
Conduct Internet research; review and synthesize information.
Plan and schedule projects, and initiatives/campaigns, ensuring timely completion.
Collect and prepare information for use in discussions/meetings of executive staff and outside individuals, and produce a structured output from these meetings/discussions for follow-up.
Make high level contacts of a sensitive and/or confidential nature inside and outside the company.
Work with standard and advanced spreadsheets, databases, and word processing software packages.
Process purchase orders and help the team with administrative financial tasks, such as coordinating capital appropriate request inputs.
Prepare itineraries, agendas and expense reports.
Language Skills Required
Speaking: Yes English
Writing/Reading: Yes English
About You
Associate degree is preferred
Executive administrative experience in the Pharmaceutical/Medical Device and/or Healthcare industry.
Clear and effective written and verbal communication skills.
Demonstrated customer-oriented perspective and behaviors
Proficient in Microsoft Office, including Office 365 and SharePoint.
Ability to adapt to changing work priorities.
Must possess exceptional organization and time management skills.
Must be highly confidential in nature.
Working Conditions
This position will be located in London, UK. Flexibility may be required at times based on business needs. These will be communicated upfront. While this role will report directly to one LT member in OCLT, the expectation is that the role will support 2 to 3 leaders in the OCLT with specific needs. Applicable local workplace laws and statutes should be included in the description of working conditions.
Our transformation will change your career. For good. You’ll be pushed to think bigger and aim for excellence. Your ideas will be heard, and you’ll be supported to bring them to life. There’ll be challenges. But, stretch yourself and embrace the opportunities, and you could make your biggest impact yet. This is stepping outside of your comfort zone. This is work that’ll move you.
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Beware of scams online or from individuals claiming to represent Convatec
A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.
If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at [email protected].
Equal opportunities
Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.
Notice to Agency and Search Firm Representatives
Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.
Already a Convatec employee?
If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!
