Team Administrator London, England
Savills
Full Time
London, England
26084 - 29813 GBP ANNUAL Today
Job description
Key Responsibilities
- Providing full administrative support to the team, including; diary management (Directors); arranging meetings; processing expenses and timesheets; formatting reports/tenders; opening jobs
- Raising fee invoices, credit notes and purchase order requests, and management of the team’s billing process including fee spreadsheets
- Ensuring CVs, Case Studies and Team Sheets are kept up-to-date
- Arranging and coordinating team meetings and events
Diaries & Meetings:
Billings & Expenses:
General Administration Duties:
- Diary management
- Arranging internal and external meetings and booking meeting rooms
- Arranging travel - flights, trains, taxis, hotels etc (Reed & Mackay system)
- Setting up conference calls and Microsoft Teams meetings
Billings & Expenses:
- Use of Microsoft Dynamics CRM to register and manage client contact details, input instruction details, raise fee invoices and issue to clients and assist our accounts team with obtaining payment
- Timesheet inputting for Directors
- Production of resourcing time schedules for fee earners in Excel
- Billings updates, maintenance of billings schedules, reconciliation and analysis in Excel
- Reconciliation of personal billings and business generation schedules in Excel
- Process expense claims for Directors (Concur system)
- Raising and managing PO numbers on My Purchasing for Suppliers, including Consultant invoices
- Monitor aged debt report and assist with resolution
- Monitor disbursements
General Administration Duties:
- Assist with preparation of reports/presentations/tenders production when required
- Update business development materials incl. brochures, CV's, case studies and website biographies
- Printing/scanning/photocopying/binding/filing/archiving when required
- Internal and external event planning and business development meetings
- Answering telephone calls, taking messages and handling enquiries
- Assisting and escalating team IT issues/enquiries
- Responsible for ordering and maintaining team related equipment e.g. business cards
- Liaise with other Administrators within the wider Division on an ongoing basis
- Keep up to date with any Company changes which require communication and actioning
- New joiner administration/induction for new starters in accordance with induction guidelines
- Assist with ISO and compliance Audits
- Working alongside others to ensure the team are up to date on latest HMRC regulations – Terms of business, conflict checks.
- Creating and coordinating e-campaigns/marketing databases.
Key Skills
- Enthusiasm to do a good job and be dependable to the team
- Excellent organisational and prioritising ability, with ability to cope with routine tasks
- Excellent communication skills, both verbal and written
- Excellent attention to detail
Team Overview
These teams sit within the wider national Savills Earth Division and are closely aligned with national Planning Division, run by the same management team.
We offer practical advice to support clients to develop strategies and working practices that turn sustainability targets and commitments into reality and embrace the change needed to improve the effects that property has on the planet.
Business area
Energy & Sustainability
Role
Savills Earth
Locations
Margaret Street, London
Contract Type
Permanent, Full time
Remote Status
This role offers some working from home
Salary
Competitive
Savills
https://www.savills.co.uk
London, United Kingdom
Mark Ridley
$2 to $5 billion (USD)
10000+ Employees
Company - Public
Real Estate
1855
