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Role: CJU Inputting Clerk

Department: Criminal Justice Department

Location: Snig Hill Police Station, Sheffield

Salary: £21,432 - £23,100 (pro-rata)

Hours: 30hrs

Contract Type: Temporary until 31 March 2024

Role Purpose:

Supporting the file preparation process of the digital case file to achieve the objectives of ensuring cases are progressed to CPS and through the court systems.

Key Responsibilities:

• Interrogate, maintain, and retrieve data/information using various computer and manual recording packages, accurately contributing to monitoring activities for own and multi-agency partnership purposes.
• Review and process Digital Files (Remand files, Postal Requisition, SJP files and Youth Summons files) to Court and CPS.
• Review and check quality of Files for all Postal Requisitions/SJP cases, completing remedial/redaction work as necessary for first Court Hearing (Guilty Anticipated Plea).
• Identify any potential data breaches and report to the appropriate agencies/department and Supervisor, completing any remedial work as required.
• Using the Connect computer system prepare a Postal Requisition for postal service to defendants to attend South Yorkshire Magistrates Court
• Complete Biometrics (DNA/ Fingerprints) checks and issue letter to defendants as required.
• Provide advice and guidance to officers regarding file content and court process
• Liaison with HMCTS, CPS and external agencies
• Update victims informing them of first court hearing.
• General admin duties including receipt/ maintaining e-mails and receiving incoming post and distributing within CJU.
• Provide support and coaching to newly appointed court inputting officers and assist supervisors with “on the job” training to new court inputting officers during their induction period
• Any other duties commensurate with the grade of the post.

Skills and experience:

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and hybrid working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.

Field: This applies to roles that do have a base, however, due to the nature of their duties is required to travel to other locations. Due to the nature of these roles, they cannot accommodate flexible working from home on a permanent basis.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

Closing Date:

Tuesday 4 July 2023 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact Catherine Broughton on 0114 296 4113. Please do not contact this number for an application form.

Further Information:

Did you know? You can copy and paste the link currently in your browser and access this vacancy at home.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on [email protected]

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required. These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.