support specialist Jacksonville, FL
CSX
Full Time
Jacksonville, FL
52801 - 40941 USD ANNUAL Today
Job description
Job Summary
The Accounting Support Specialist will perform the day-to-day administrative support tasks of the Accounting Departments.
Primary Activities and Responsibilities
- Administrative work related to large technology project with a very sizeable project team.
- Onboarding – submitting new employee or contingent worker requests for all project resources and obtaining security badges
- Scheduling and rescheduling a large volume of meetings
- Ordering supplies, equipment, food, etc. for project team
- Printing key principles and architecture diagrams
- Structuring and maintaining distribution lists
- Providing a consolidated daily or weekly summary email on all project deliverable requirements and all key decisions made.
- Facilities liaison
- Opening and scanning mail. Assigning mail to appropriate employee for handling
- Schedule all departmental meetings related to accounting close, earnings, 10-Q/K, certification, and board preparation meetings.
- Assist with material preparation for board meetings
- Onboarding new hires
- Order and maintain office supplies
- Invoice processing
- Travel arrangements and expense reporting
- Maintain group emailing addresses
- Plan, organize and schedule all CSX continuing education sessions
- Maintaining CPA lists, CPA license numbers, expiration dates, records, etc.
- Assist with special projects
- Other miscellaneous tasks as needed
Minimum Qualifications
- Associates Degree/2-Year Degree
- 1 or more years of experience in administrative/office management
Equivalent Minimum Qualifications
- High School Diploma/GED
- 3 or more years of experience in administrative/office management
Preferred Qualifications
- Bachelor's Degree/4-year Degree
- 3 or more years of experience in administrative/office management, supporting executives, or serving in an administrative support capacity at a Fortune 500 company.
Knowledge and Skills
- Organizational and prioritization skills and the ability to manage a heavy work volume
- Ability to communicate (verbal and written) with various levels of the organization
- Ability to work in a fast-paced environment that requires sensitive matters be handled confidentially
- Ability to exercise good judgment
- Effective Interpersonal skills
- Microsoft Outlook skills required, including scheduling meetings and managing emails and calendars. Microsoft Word, Excel and PowerPoint will also be utilized.
- Software applications will be utilized (i.e., Oracle Financials, Oracle HCM, etc) for certain job duties. Training will be provided.
CSX
www.csx.com
Jacksonville, FL
Joseph R. Hinrichs
$10+ billion (USD)
10000+ Employees
Company - Public
Rail Transportation
1978
