CSX

Full Time Jacksonville, FL 52801 - 40941 USD ANNUAL Today

Job Summary
The Accounting Support Specialist will perform the day-to-day administrative support tasks of the Accounting Departments.

Primary Activities and Responsibilities

Administrative work related to large technology project with a very sizeable project team.
Onboarding – submitting new employee or contingent worker requests for all project resources and obtaining security badges
Scheduling and rescheduling a large volume of meetings
Ordering supplies, equipment, food, etc. for project team
Printing key principles and architecture diagrams
Structuring and maintaining distribution lists
Providing a consolidated daily or weekly summary email on all project deliverable requirements and all key decisions made.
Facilities liaison
Opening and scanning mail. Assigning mail to appropriate employee for handling
Schedule all departmental meetings related to accounting close, earnings, 10-Q/K, certification, and board preparation meetings.
Assist with material preparation for board meetings
Onboarding new hires
Order and maintain office supplies
Invoice processing
Travel arrangements and expense reporting
Maintain group emailing addresses
Plan, organize and schedule all CSX continuing education sessions
Maintaining CPA lists, CPA license numbers, expiration dates, records, etc.
Assist with special projects
Other miscellaneous tasks as needed

Minimum Qualifications

Equivalent Minimum Qualifications

Preferred Qualifications

Bachelor's Degree/4-year Degree
3 or more years of experience in administrative/office management, supporting executives, or serving in an administrative support capacity at a Fortune 500 company.

Knowledge and Skills

Organizational and prioritization skills and the ability to manage a heavy work volume
Ability to communicate (verbal and written) with various levels of the organization
Ability to work in a fast-paced environment that requires sensitive matters be handled confidentially
Ability to exercise good judgment
Effective Interpersonal skills
Microsoft Outlook skills required, including scheduling meetings and managing emails and calendars. Microsoft Word, Excel and PowerPoint will also be utilized.
Software applications will be utilized (i.e., Oracle Financials, Oracle HCM, etc) for certain job duties. Training will be provided.