About the job

Job Title: Studio Assistant

Location: Must be based within commutable distance to London

Reports To: Head of Talent

The Studio Assistant reports to the HoT and provides administrative support to the Management team and London Studios. They take responsibility for general Studio Assistance. The candidate will show strong organisational skills with accuracy and attention to detail, excellent interpersonal skills and a positive, collaborative attitude led by initiative and proactivity. This role is 80% office/on-site based.

Job Duties

40% Office Assistance

• Manage incoming phone calls, disseminate correspondence and welcome Studio guests.
• Maintain and manage the office DVD library.
• Maintain the high standards and cleanliness of TTFL sites and replenish supplies (Foley, PTH, etc.).
• Coordinate with the building manager and/or landlord and outsource suppliers and vendors for the office upkeep, equipment, repairs and maintenance.
• Ensure compliance with health and safety, fire and first aid regulations.

30% Production Assistance

• Organise business travel arrangements including flights, transportation and accommodation.
• IMDB Credit Input, following the process of Credit Procedure in line with HoP and HoT.
• Managing Demo/Showreel requests from ex and current employees.
• Prepare agendas, perform research, minutes and note-taking in the meetings.
• Casting Assistance with Holiday and Absence management and coverage of Casting Manager
• General production administration duties as required.

30% Management Team Assistance

• Coordinate internal and external social events in collaboration with Party Planning Committee.
• Liaise with other staff members on behalf of senior management.
• Ad-hoc administrative, Management, Production or IT or Production duties as required.
• Ad-hoc transporting of assets between offices and studio locations.

Essential Skills

• Excellent communication skills both verbal and written, to build a strong working relationship with other departments.
• Experience as a Runner or Office Administrator
• Ability to organise, prioritise and follow through in a multi-tasking environment.?
• Proficient in GSuite, Calendar Management, Google Sites
• Reliable and responsible with a calm and professional manner
• Experience within the Media / Production / VFX industries is desirable

TTF Perks, to name a few:

• Life Assurance, Well-being & Rewards app - Employee benefits, wellbeing, engagement and rewards in one platform that your people really love – and use every day.
• Training & Development - We offer group training sessions for all roles and disciplines.
• Coffee Wednesdays - Supporting independent coffee shops, every Wednesday afternoon, our studio takes a mid-week break to socialise and have that all-important screen break!
• Work-life balance - We believe in a healthy work-life balance and encourage our staff to start and finish work on-time, we strive to avoid overtime and weekend work.
• Social events - We understand the importance of social interaction and we hold monthly End of the Months drinks, an annual summer picnic, a Holiday party and we have our own Film Club.