Senior Personal Assistant London, England
Job description
Role Purpose
To provide highly efficient personal assistance to the Head of UK Development and Residential Capital markets. Also supporting two Senior Directors and from time to time they may be required to assist other members of the sector and wider department.
This is an excellent opportunity for someone who is looking for a role which extends beyond the usual boundaries set for a Senior PA and allows additional scope to develop and become involved with the business.
Key Responsibilities
- An understanding of the team’s priorities including extensive diary management. This involves organising travel (including itineraries), client and internal meetings, lunches and dinners.
- Organisation of internal and external events including client entertaining and network events.
- Effective “gate keeping”: managing all incoming communication (including phone calls, voicemail and e-mail), efficiently establishing priorities and ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.
- Creation of PowerPoint presentations and assist on pitch presentation - PowerPoint ability should be at a high standard.
- Manage the fee forecasting and review the billings report for the team
- An ability to prepare Microsoft Word reports
- Maintaining a meticulous online filing system for all current developments which adheres to CBRE standards of compliance (this includes preparation for external audits)
- Using Peoplesoft (CBRE’s finance system) to raise invoices, register new projects and raise expense claims
- Carry out Anti-money laundering checks for new clients with the help of the compliance team
- Preparation of outgoing correspondence and various other documents (including mailshots).
- Typing, amending, formatting and binding reports.
- Collation and distribution of external client publications using a tailored marketing programme.
- Full management of filing/e-filing.
- Internal systems – checking and approving invoices on behalf of the MD
- Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary.
- Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts.
- Travel and expense management.
- Providing support to other PA’s in the department – training new starters and assisting with holiday cover
- Attend Development board meetings to take and type up minutes
- Some assistance on a personal basis will also be required.
Person Specification/Requirements
- Excellent organisational skills and attention to detail
- Good interpersonal skills with a professional attitude
- Ability to prioritise and act on own initiative
- Able to work to deadlines and have a flexible approach
- Ability to work autonomously and proactively
- Confident communicator
- Good writing skills
- Good IT skills (Word, Excel, MS Outlook and Power Point).
- Salesforce experience desirable
- Can be trusted to be discrete with confidential information relating to both projects and the team members
- Minimum typing speed of 50 wpm
ABOUT CBRE CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2018 revenues of $21.3 billion and more than 90,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #207 in 2018. It has been named one of Fortune’s “Most Admired Companies” for seven years in a row, including being ranked number one in the real estate sector in 2019.
CBRE offers a broad range of integrated services, including transaction and project management; property and facilities management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.
In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.
EQUAL OPPORTUNITIES
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Job Type: Full-time
Salary: £25,363.01-£43,224.12 per year
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Ability to commute/relocate:
- LONDON: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in LONDON
