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Job description

Senior Payroll Administrator

Location

Watford

Function

Central Services - Finance

Department

Payroll Department

Job Role

Senior Payroll Administrator

Grade

D1

The Role

As one of the UK's leading audit and advisory firms, we offer a lively and stimulating environment where your goal will be to provide high level administrative support to the Payroll Department, working as part of the Finance team.

This is a varied role that will allow the job holder to cover all the aspects of completing a monthly payroll run. KPMG operates a flexible benefits scheme which is a critical part of the payroll administration process. The job holder will be responsible for a specified section of the payroll and assist with the overall workload of the existing team.

As part of the Finance team, the Payroll Department is responsible for the regular monthly payment of over 16,200 employees based in the UK. Based in Watford, the Payroll department has 11 permanent staff dealing with the payment of employees from all of KPMG's UK offices.

The Responsibilities

The Senior Payroll Administrator requires significant technical knowledge on payroll and related activities to apply to the following tasks and skills:

• To assume primary responsibility for a specified group of monthly paid staff (approximately 3,200), ensuring data held within the payroll system is accurate and updated within controlled processes

• To maintain an awareness of current and future PAYE developments; keeping up to date with changes that directly affect the firm's employees, related enhancements and changes within the payroll software, and other internal and external policy decisions that impact upon an individual's pay and reward
• To liaise with other Central Services teams to ensure the timely and accurate flow of data and information to support the payroll team and related processes, whilst maintaining knowledge of their systems and processes that have a link with the payroll process
• To ensure the timely and satisfactory resolution of payroll queries;
• resolving general queries from employees regarding their monthly payment and tax status,
• investigating complex payroll queries that require expert knowledge of PAYE,
• providing specific payroll calculations for staff with changes to their personal circumstances such as maternity leave or flexible working,
• liaising with ex-employees where an outstanding repayment to the firm is required

• To respond to queries from HMRC regarding individual employees and payments made, ensuring compliance with the Data Protection Act / General Data Protection Regulations.

• To work as part of a team to provide a best practice model of payroll; sharing knowledge and working through complex issues and solutions together, sharing routine and ad-hoc tasks across the team, and assisting the Team Leader when required
• To contribute to the knowledge base of all current procedures, rules and policies defined by the firm to ensure correct advice is provided at all times
  

Key aspects of the individual

The role of the Senior Payroll Administrator requires the following experience and qualities:

• Two years payroll experience
• A good level of computer literacy, with advanced knowledge of payroll software packages
• Excellent verbal and written communication skills
• Have a high attention to detail and accuracy
• Have the ability to remain calm under pressure to produce work to very tight deadlines
• Have initiative and ability to cope with erratic workloads whilst prioritising their own tasks
• Client service, resilience, task management and initiative are essential