Senior Finance Assistant London, England
Job description
Description
Headlines Senior Finance Assistant
Location : UK
Flexible working : Majority remote working: 10-20% in an office but more if you prefer. Our teams occasionally meet up in either the London or Manchester office so you may be required to travel for in person days with your team.
Hours : Full-time or Part time. We are open to requests for flexible or reduced working hours - please state this in your application.
Salary : £33,000 - £38,000
Start date : ASAP
About Us
Spektrix is a growing collection of creative problem solvers focused around the arts and technology whose mission is to help arts organizations be more successful. We’re doing this through a combination of cloud-based software and consultative customer support that empowers arts organizations to grow revenue, increase efficiency, and build stronger relationships with audiences. We are always looking for new ways to approach problems, share knowledge, and better serve our customers. You’d be joining a team of over 190+, based across our New York, London and Manchester offices and working with over 600 arts organizations in North America and the UK.
The Team The team is currently made up of a Head of Finance (based in London), looking after the short and long term forecasting and providing support to the Senior Management Team on the high level strategy of the business, a Financial Planning & Analysis manager (based in London), who provides Senior Management and Managers insight to support efficient decision-making and departmental strategies, a Management accountant (based in London), responsible for reporting on Actuals and currently looking after the business as usual finance functions for both the UK & Ireland and the North American entities, and an Accounting Associate (based in NY), who assists with the business as usual finance functions for both UK & Ireland and North American entities.
The Role We’re looking to add a new member to our team to help absorb the increasing workload due to Spektrix’s rapid growth. This role will focus on the business as usual functions, allowing the business to run smoothly with timely payments, clear internal and external communication, and clean auditable accounting. It’s a great opportunity for a mission-driven finance professional with ambition to grow their skills and learn how finance best supports a fast-growing tech business like ours.
The role will report into the Management Accountant.
Key Responsibilities
Accountable for:
Ensuring employee expenses, vendor invoices and credit card reconciliations are entered into the accounting system in a timely manner
Ensuring all internal and external queries are answered punctually and maintaining a good relationship with different types of stakeholders
Ensuring sales invoices are raised accurately and within 3-4 working days from the beginning of the month
Collecting receivables and following up with outstanding balances and knowing when to escalate
Responsibilities and typical tasks Contribution to month-end close:
Prepare monthly bank reconciliations
Assist with end-of-month accounting entries
Assist with intercompany recharges
Updating UK/NA fixed asset registers
Internal business support
Setting up employees on finance systems
Internal communication: introduction of Accounts payable and receivable functions to new starters, maintenance of LMS and/or intranet
Ad hoc credit card payments
And then are likely to be extended to:
Support in regular sales tax review
Support with payroll
Support with annual audit - providing all necessary information to auditors
Support on annual US tax return filing
Support on annual Canadian tax return filing
Processing weekly UK/NA payment runs
Key Requirements
You should have
Confident and personable communication with internal and external stakeholders
Robust accounting knowledge
Strong accuracy and attention to detail
Good organisational skills and time management abilities
Confident using accounting packages, Word and Excel
Sense of initiative, self-starter, can adapt to evolving priorities
Benefits
Flexible working. If it works for you and it works for your team then it works. Different teams may have different practices that require people in the office or online at specific times.
NHS top up scheme (covering dental, optical, therapy & counselling, prescription and other health related costs)
Mental Health First Aiders across the business
Continuous development supported by Line manager, learning budget and 10% time
Enhanced Maternity, Adoption & Shared Parental Leave
35 days paid leave annually, inclusive of annual leave, bank holidays and a Birthday day off, all able to use flexibly
2 volunteering days per year
Pension scheme with matched contributions from Spektrix up to 4%
Office demo, drinks and celebrations every Friday (currently virtual)
Varied range of regular socials (virtual and in person)
Cycle to work & Season Ticket Loans
Travel stipend for commuting
Working from home We aim to be as flexible as possible when it comes to working setups and lots of our team work from home on a regular basis. This means we generally work with a “remote first” approach even when we are in the office.
We’ll provide reasonable support and all the hardware you need to get started, but we do require that you have the following already in place for a good home working set up:
A quiet working space at home where you can consistently take video calls without interruptions
An internet connection that supports your participation in video calls and access to our systems and service.
Travelling into your local office (commuting) is at your own expense with a stipend available, any travel for business (other than commuting) will be covered by Spektrix.
Equal opportunities Spektrix is an equal opportunities employer, we recruit regardless of race, religion, gender, gender identity, sexual orientation, age or disability status and look to employ from a wide range of backgrounds and experiences.
Confidence can sometimes hold us back from applying for a job. Studies show that women do not apply for roles unless they meet 100% of the requirements, whereas men apply when they meet at least 60% of the requirements. At Spektrix, we know that there's no such thing as a 'perfect' candidate. Spektrix is committed to creating an inclusive work environment, where our team members are supported in expressing themselves and delivering their best work. So however you identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.
Diversity in the workplace is hugely important to our working environment and to enable both individuals and Spektrix to thrive. By valuing each person’s differences we enable each person to contribute their unique experiences, strengths and viewpoints. Workplace diversity is something we aim to achieve and maintain at Spektrix, and we are pursuing a workforce that reflects the diversity of the communities we serve and work in. We aim to reflect this diversity in all departments and at all levels of seniority in the business, right up to the board.
In an effort to help us reduce bias, please do not include a photo in your CV or application.
About Spektrix At Spektrix, our mission is to provide arts organisations with the best possible chance of success. We do this by combining cloud-based technology with expert support and training consultancy, helping our clients grow their audiences and increase revenue. We’re confident that Spektrix is the most forward-thinking ticketing, marketing and fundraising solution around.
We know that the best software is user-friendly and intuitive, so we’ve built every bit of Spektrix with usability in mind. Everything in the system is quick to learn and easy to use, whether you’re a Box Office Manager, Marketing Assistant or Fundraising Director. Technology is constantly evolving — to keep up with the pace we release daily upgrades so the 500+ organisations we work with (and their audiences) never have to wait for the newest and most innovative features.
Everything we do is about making our users’ lives easier, so everyone gets unlimited support and consultancy to get the most out of Spektrix. This ethos is reflected in our service charge – an all-inclusive fee that scales with the size of your business. No upfront costs, no long-term tie-ins and no additional charges.
