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Senior Document Controller London, England

Wood Plc

Full Time London, England 42073 - 50000 GBP ANNUAL Today

Job description

Overview / Responsibilities:

Wood is recruiting for an Senior Document Controller to join its Consulting team focusing on delivering information and data improvement and management projects for large-scale clients.

This role will be a hybrid of remote working and working in the client offices in London.

Join a culture of innovation, pushing the boundaries of what is possible to seek the best solutions for our clients.

It’s a future for all of us. We aspire to shape a better tomorrow by unlocking solutions that address the biggest challenges facing our clients and our society.

The Role

As delegated by the Document Control Lead (or Information Management and Document Control Manager), ensures the quality and co-ordination of all work processes followed by the Document Control department. Responsible for the management of data and documentation on behalf of Wood Group clients, in accordance with contractual arrangements. Responsible for the management of data and documentation supplied to Wood Group by clients in order that Wood Group have the information necessary to complete projects awarded to Wood Group under contract. Responsible for the ongoing storage of internal company documentation, including Business Management System related records.

What we can offer

Meaningful and interesting projects delivered to leaders of industry
Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant
Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
Commitment to continued professional development; development plans that are tailored to your individual needs and interests
Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

If all of this sounds good to you, review the typical responsibilities of the role and the requirements of the position below, then follow the link to apply and start your journey with Wood.

Typical responsibilities

As delegated by the Document Control Lead, supervises activities in the Document Control Department. Immediate subordinates are Document Controllers and Assistant Document Controllers
Ensures work is carried out in accordance with client and/or company standards and specifications
Ensures the quality of all work carried out under their jurisdiction
Co-ordinates the work of other members of the Document Control as required and is responsible for the quality control and management of all work processes involved in the production of work allocated to them by the Document Control Lead
Prioritises their own workload and delegates tasks to others
Establishes clear file structures and manages electronic files, ensuring an auditable, electronic trail for all work undertaken
Monitors and reports job/work status and workloads to the Document Control Lead, with any appropriate recommendations
Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures
Contributes to the development and management of department work practices, for example in-house and client documentation specifications, preferred terms etc
Where nominated, carries out the role of Job Controller or Job Co-ordinator in accordance with the PS Job Control Procedure
Assists in the maintenance of controlled, uncontrolled documentation and data, including document management files and work generated either internally by Wood Group, or externally by clients and held within the DCC
Populates client EDMS
Maintains work flow of documents through use of companies EDMS system
Assists in the maintenance of controlled, uncontrolled documentation and data
Receives and registers incoming data/documentation and associated work as allocated
Receives and distributes documents and amendments to documentation held by clients and DCC controlled copies
Ensures transmittal and receipt of draft documents in line with company procedures
Maintains documentation records, databases and filing systems to provide accurate records of document status
Initiates document reviews and chases up non-conformance of receipt of documents and amendments as per client document control standards and procedures
Ensures client target dates are met
Performs all necessary administration to ensure that the progress of items is tracked at all times and that an audit trail is maintained
Coaches and mentors Document Control personnel as delegatedInformation and Documentation are receipted, tracked and transmitted in a timely manner
Activities are completed in accordance with Company processes and procedures

Working Relationships

Internal:

Maintains communication with Document Control lead
Provides updates on workload to Document Control Lead and/or Project Managers as requested
Highlights potential production problems in a timely and efficient manner
Liaises with colleagues of all levels as dictated by the requirements of the individual projects
Can work as part of a project-specific team, including liaising with and reporting to Senior and Project Managers within Wood Group

External:

Communicates and co-operates with both internal and external stakeholders and subject matter experts
Act as Wood Group's focal point and representative with external clients, providing advice and assistance with document control throughout the life of a project

Skills / Qualifications:

Minimum Qualifications:

Administration qualification preferable
Higher general education
RGU Document Control Foundation

Minimum Experience:

Experience in an information and document handling environment involving library duties, database maintenance and issuing of documents.
Project and Operations related document control experience

Job-Specific Skills:

Able to apply Document Control process and procedure in a practical context
Experience of working to tight deadlines
Knowledge of online documentation systems and structure
Demonstrable job co-ordination and administration skills
Professional demeanor, interpersonal skills
Knowledge of Microsoft Office packages

Behaviours:

Organised
Excellent communicator
Keen sense of responsibility, enthusiasm and commitment to teamwork
Proactive
Flexible approach
Problem solving
Focuses on customer needs
Demonstrably practices Company Core Values

Company Overview:

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement:

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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