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LCP is an award-winning actuarial and analytics consultancy providing advice on pensions, investments, employee benefits, insurance, energy and health. We are a team of over 1000 people across our offices and now have a vacancy for a Secretary to join our team in London to support our Investment Consulting department.

This is a part-time position (3 days a week, a total of 21 hours, 7 hours a day plus an hour for lunch) where you will provide a comprehensive, flexible, secretarial and administrative support service to investment professionals (including Partners), enabling them to maximise their productivity. Working as a proactive team secretary, tasks from the department are pooled and shared out accordingly. LCP operates a hybrid working policy although, initially, we would like you to be in the office every day that you are working so as to build the relationships with the department and others in the secretarial pool.

What will you be doing?

• Assisting investment professionals (including Partners) in the production of written or visual material (such as letters, reports, memos, tenders, presentations) to LCP’s quality standards using in-house templates and adhering to house style rules
• Diary management and organisation of internal/external meetings using Outlook calendar, and meeting room booking facilities
• Organising quarterly meetings with fund managers for our research team
• Invoicing clients using STAR billing
• Administration (binding, printing, faxing, scanning, photocopying etc)
• Client and staff communication: dealing with or referring calls and/or swiftly relaying messages (telephone and email)
• Filing and archiving (paper and electronic); retrieving when necessary
• Helping to keep LCP’s intranet up to date
• Improving effectiveness of systems/processes where appropriate
• Other ad hoc duties

There will also be department and Partner specific responsibilities which will include:

• Research meetings: liaising with external parties to find a suitable time/date, booking rooms, VC equipment and refreshments (where applicable), planning travel and creating maps (if external location), organising internal pre-meetings, blocking out time for writing/reviewing research notes, updating the in house system with meeting details, arranging feedback calls six weeks after the meeting etc
• Booking restaurants; travel (trains, flights, taxies etc); couriers; meeting rooms; refreshments
• Preparing fee notes using STAR billing, along with creating fee letters and updating fee schedule as well as creating expense claims for Partners and staff
• Copy typing (using track changes); document formatting (using LCP’s systems and conforming to LCP’s house style rules using MS Word, PowerPoint, Excel); A4/A5 binding of client reports, presentations and meeting packs; photocopying; filing; posting letters/parcels; file opening (using in house system); archiving; checking diaries/outlook; distributing post; liaising with IT and other ad hoc tasks
• Diary management
• Weekly 30 minute meetings with some Partners to go through their calendar and assist, where required, with meeting preparation
• Organising client meetings and arrangements as needed (meeting rooms, refreshments, travel, accommodation etc.)
• Updating Partners Continuous Professional Development (CPD) records
• Ad-hoc research as required

What skills, qualities and experience are we looking for?

• Experience in a similar position in a professional services environment (consultancy, legal, accountancy etc.) is highly desirable
• Highly organised
• Excellent communication and relationship building skills
• A positive, can-do attitude
• Team player
• Familiar with all aspects of the Microsoft Office package (Excel, Outlook, Teams, SharePoint, PowerPoint etc.)

What’s in it for you?

As well as joining a multi-award winning, fun, collaborative, people first organisation where your personal and professional skills will be developed to make you the best you can be, we offer an attractive benefits package designed to promote your overall wellbeing so that you are able to perform to your full potential both in and out of work. Currently our core benefits package includes:

Access to our internal Wellbeing, LGBTQ+, Multicultural and Women’s networks.

For your family: Life assurance, income protection, enhanced maternity/paternity/adoption and shared parental leave.

For your health: 26 days annual leave (pro-rata for part-time working) plus bank holidays (most of which can be taken flexibly!), options to buy & sell holiday, discounted gym memberships, private medical, critical illness and dental insurance through our flexible benefits, eye care vouchers, cycle to work scheme, digital GP services.

For your wealth: competitive pension scheme, discretionary bonus scheme, high street discounts, season ticket loans.

For others: volunteering opportunities.

And much more!

We continuously strive to build an inclusive workplace where all forms of diversity are valued, including age, background, disability, gender, gender identity, gender expression, race, religion or sexual orientation.

LCP is committed to making our opportunities accessible to all and would welcome you getting in touch to let us know if an adjustment can be made to help with your application. This may be extra time for assessments, pre-interview site visits, interview structure or questions, or asking us about building accessibility. Whatever it may be, please get in touch with Karina Lee, Angie Lewis and Julie Newall via our dedicated email address - [email protected] to discuss how we can support you with your application.