secretary Nottingham, England
Job description
Band 3
- Part time
- Flexible working
Job overview
We have a vacancy for a support secretary/ clinical typist in our fantastic Gynaecology team, based at City. This is an exciting opportunity to join our friendly Gynaecology team for 30 hours a week.
You will be working as part of a team providing high quality audio typing and clerical duties for the department, working closely with the Speciality Secretaries/ PAs.
This would be an ideal opportunity for a competent typist to gain experience within a medical secretarial team.
To understand the role in more detail, please read the attached job description and person specification documents.
Main duties of the job
You will be a conscientious and enthusiastic team player with excellent audio typing skills, good organisational and communication skills with a sound typing background.
You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. The ability to manage your time and prioritise your workload whilst remaining patient focused is essential.
You will be responsible for the audio typing of clinical correspondence within specified timescales. You will need to be a fast and accurate audio typist with knowledge of medical terminology. You will also be able to prioritise your workload with constantly changing demands, to meet agreed deadlines. You will be able to use your own initiative and respond to queries appropriately.
Working for our organisation
With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Detailed job description and main responsibilities
Please see the attached the Job Description and Person Specification for key duties and responsibilities.
Person specification
Qualifications
Essential criteria
- RSA III Word processing or equivalent experience
- 5 GCSE’s or equivalent C or above – must include English
- Computer literate to ECDL standard or equivalent.
Experience/ Skils
Essential criteria
- Proven typing and admin experience
- Fast and accurate audio typing
- Experience in using Microsoft Office and Outlook
- Demonstrates an understanding of patient / client confidentiality
- Can complete letters, forms, reports and tables using computerised technology from information collected
Desirable criteria
- Previous experience of working for the NHS
- Experience of using NHS systems eg Medway PAS and Notis
- Medical terminology
- Knowledge of 18 week and Cancer targets
Communication and Relationship
Essential criteria
- Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
- Uses correct grammar and spelling with excellent verbal and written skills
- Must be understanding and helpful
- Uses information gathered to inform others
- Friendly and professional telephone manner
- Maintain confidentiality , sensitivity and empathy in communication with patients/clients
- Is open to suggestions and ideas and new working practices within a team
- Recognises own role as part of an effective team
- Develop and maintain constructive working relationships
- Able to communicate with service users, patients and outside agencies in a clear and concise manner
Desirable criteria
- Maintains sensitivity and empathy in communications with patients / clients
Analytical and Judgement skill
Essential criteria
- Able to use judgement to make decisions in order to solve problems / enquiries
- Works in line with standard procedures
- Works in line with organisational goals and objectives
- Able to analyse situations / issues
- Uses resources cost effectively
- Able to complete tasks using own initiative
- Seeks appropriate training opportunities
Planning/Organisation Skills
Essential criteria
- Consistently works to high standards
- Works within prescribed deadlines
- Ability to plan and organise own time
Physical Skills
Essential criteria
- Frequent use of VDU equipment
- Frequent sitting at a keyboard
- Uses own equipment responsibly
- Able to move case notes of various weights from different heights using regulation stools / ladders
___________________________________________________________________________________
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
