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Job description

Job Title: Team Assistant

Job Location: Central London

Contract Length: 12 Months (Initially)

Industry: Oil and Energy

Key Requirements: Team assistant experience, Global/Complex organisation experience

Engagement via an umbrella company only

Role Overview:
As Team Assistant you will provide direct support to the VP Solar and Onshore Wind and their team across the onshore renewables business division. A new and exciting division within bp. You will be the backbone in supporting this new team, through a growth phase.

In addition, you will act as the point of contact for the onshore renewables business collaborating with the team and senior leaders.

What you will do:
Calendar management: Effectively manage senior leader calendars, scheduling meetings and responding promptly to meeting requests to make the most efficient use of their time. Including making room bookings, pre-read preparation and visitor registration.
Business travel: Work closely with other bp offices and external agencies to prepare itineraries and agendas, arrange all transport and accommodation for senior leaders, and prepare visa documentation where required.
Expenses: In accordance with bp policy, collate and process the personal travel and entertainment expenses of senior leaders through the Concur system.
Maintain organisation charts & distribution lists where needed.
Arrange logistics and venues for offsite meetings and events.
Support the onshore renewables business with onboarding activities, including ordering laptops and preparing equipment for new starters.
Ad hoc activity including project work, preparing presentation slides, briefs, collecting meeting notes
Supporting with recruitment activity. Review of job descriptions, data collation, interface with TA and P&C as needed.

What you will have:
An ability to be flexible and adapt quickly to changes resolving any issues accordingly.
Ability to prioritise workloads and cope with unpredictable work requests.
Comfortable interacting in person, via phone and by email with a diverse range of internal and external stakeholders, including senior executives.
Ability to build strong working relationships with bp staff globally and with external contacts. Operate strong relationships with support staff in offices of all senior executives and key external contacts.
Willingness to embed the bp culture, behaviours and values in everything that you do and be an ambassador for key initiatives across the offshore wind team.
Ability to demonstrate experience in the full range of administrative skills required.
Strong written and verbal communication skills.
Highly proficient in software packages, especially in Outlook, Excel, PowerPoint, Word, and Concur.
Strong organisational skills and attention to detail.
A team player who is self-motivated and proactive.
Absolute discretion, ability to handle sensitive information and maintain confidentiality.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.