Sales Office & Audit Compliance Administrator Glenrothes, Scotland
Job description
John Henderson Meat Specialists Ltd
Unit 8, FIFE FOOD PARK
FARADAY ROAD,
GLENROTHES KY6 2RU.
Telephone 01592 770555 -
Sales Office & audit compliance Administrator
We are a leading catering butcher in Fife. We are suppliers to many of the most prestigious hotels and restaurants in Fife, Dundee, Perth, Edinburgh, Lothians and the Borders, and are looking to recruit a Sales Office & audit compliance assistant on a permanent basis.
Skills Required:
- Great Organisational Skills
- Accurate Record Keeping
- Strong communication skills
- Ability to work as part of a team.
- Provide friendly and helpful assistance to colleagues and customers in person or over the telephone.
- Attention to detail.
- Positive Attitude
- Good understanding of Microsoft office including Excel
- Ability to work to time constraints.
- Confident
- Motivated
- Hygiene awareness
Core Responsibilities
Sales Office
- Working as part of a team, key orders and produce accurate invoices/ credits daily using our software Greentree (Training will be provided)
- Key/ match invoices using customer’s software Procure Wizard
- Print delivery notes for drivers.
- Calling/ Answering the phone and deal with customers always queries with a courteous manner.
- Allocate cash/bacs/cheque payments to correct customer accounts.
- Produce monthly statements.
- Produce/ check Direct Debit Spreadsheet every month.
- Forward invoice copies via Greentree software
- Process all customer payments, complete the banking process and update relevant spreadsheets.
- Update appropriate spreadsheets with relevant information.
- Logging all deliveries including temperature in the diary on a daily basis
- Check supplier invoices (prices & Quantity) against delivery notes.
- Process all supplier information on the relevant spreadsheets.
- General Administration
Core responsibilities
Audit compliance
Working closely with production/ butchers/ warehouse/ Office and Management
Monitoring operational processes & procedures, ensuring compliance
Monitor internal controls & ensuring all compliances are being met.
Reviewing processes & procedures, identifying noncompliance
Prepare/ manage and file documents.
Maintain transparent, up to date and easily traceable documents.
Recording information, file documents physically or digitally
Create/ amend templates for future use.
Accurate data entry
Working closely with the management team for mandatory audit visits
Additional knowledge preferred but not essential
- Understanding of Food Safety is desirable but not essential as Training will be given.
Hours of Work 28.25 hours per week
Rate of Pay £12.00 per hour
Monday 10.00am – 2.30pm
Tuesday 7.00am – 3.30pm
Wednesday Day off
Thursday 7.30am – 2.30pm
Friday 7.30am – 2.30pm
Saturday 8.00am – 11.00am
Flexibility to cover Holidays and sickness if required.
Location
John Henderson (Meat Specialist) Ltd, Unit 8 Fife Food Park, Southfield Industrial Estate, Glenrothes, Fife, Scotland KY6 2RU.
Own transport is essential due to our location. Please note there are no public transport links nearby.
Immediate start available
Apply via email, please attach your CV
Job Types: Part-time, Permanent
Part-time hours: 28.25 per week
Salary: £12.00 per hour
Schedule:
- Day shift
- Monday to Friday
- Weekend availability
Supplemental pay types:
- Bonus scheme
Ability to commute/relocate:
- GLENROTHES: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Application deadline: 25/02/2023
Reference ID: Sales Office/Audit Administrator 2023
Expected start date: 06/03/2023
