Retail Design & Visual Merchandising Admin Assistant - LUXE London, England

L'Oreal

Full Time London, England 30280 - 38703 GBP ANNUAL Today

Job description

Retail Design & Visual Merchandising Admin Assistant - LUXE

When you look at L’Oréal, what do you see? If all you see is lipstick, look again and experience the Freedom to go Beyond the ordinary. That’s the beauty of L’Oréal. We operate in 150 countries on 5 continents. With 36 international brands and 86,000 employees worldwide, we’re well on our way to fulfilling our common purpose: to create beauty that moves the world.

By 2030 we want to capture over another 1 billion consumers around the world. How? By creating cosmetic products which meet the infinite diversity of consumers beauty needs and desires, and always through digital innovation. Not only that but taking our sustainability goals seriously; moving us to a more inclusive and sustainable society, for every generation.

Our brands, dynamic culture, and always being our own challenger mean that we offer freedom and opportunity you won’t get anywhere else.

If you want the Freedom to go Beyond, we’ll see you at L’Oréal.

If you join the L’Oréal Luxury Division, you’ll directly contribute to providing our consumers the best products and brand experience by making it unique for them.

Thanks to our strong, balanced, and complementary portfolio we are able to meet the needs of every consumer, at every price level.

Our portfolio makes up 26 brands of which 17 are global, including the highly aspirational and multi-expert ones such as Lancôme, Yves Saint Laurent and Giorgio Armani. Our incredible strength comes from allowing us to win in any environment; the most important one being the teams, which are talented, diverse, committed, passionate in every region, country, department, and function.

As the retail design & visual merchandising assistant, you will assist the RDVM director and the team across all projects within the luxury division. You will raise and track POs and ensure all purchasing processes happen smoothly. Therefore, you will be the backbone supporting all refit, maintenance and installation projects. You will also be responsible for reporting, tracking and reviewing the capital expenditure throughout the year. This role will work across all retailers and brands, and reports directly into the RDVM director.

You will

Act as the main point of contact for the RDVM & Field Merchandising teams for all purchasing and financial queries

Oversee PO management for all brands, including raising POs, tracking PO information and chasing for approvals. Ensure all projects are on time and processes are followed correctly

Be an ambassador for My Market, the L’Oreal purchasing Platform

Work with accounts payable to resolve invoice queries and PO discrepancies

Support RDVM teams with their budget planning including asset creation, transfer, reclassification and disposal

Track and manage annual and quarterly budget for the team across all brands, covering both CAPEX and OPEX trackers

Support finance with actualising the monthly budget and preparing summary on spending at each trend

Assist RDVM teams with their maintaining trackers and streamlining excel spreadsheets and processes

Work with purchasing to ensure all POs are raised accurately. Regularly check team spending to ensure it is compliant and follows correct procedure

Prepare quarterly presentations on budget spend for all brands, summarising clearly for top level management

Communicate regularly with suppliers to ensure a smooth payment process and keep them informed with relevant PO information

Analyse store sell out data & help to calculate ROI to review spending in correct segments and retailers

Review investment into store assets and maintain good working relationships with assets team

Strong organisational & administrative skills
Ability to manage a variety of stakeholders
Excellent Microsoft Office skills, specifically advanced Excel & PowerPoint competency
Confident presentation skills
Strong ability to communicate clearly and effectively
Analytical skills and are comfortable working with numerical data
Ability to establish processes and solve problems
Good understanding of capital & operating expenditure
Keen interest in RD & VM
Determined creative mindset
Experience raising POs and working with invoices
Experience using SAP

Experience of luxury retail a plus
A passion for beauty a plus
An interest and desire to learn about design & architecture as well as luxury retail industry would be a plus

You show

Ambition: You anticipate, think and dream big, demonstrating a high level of aspiration. You are self-driven and show proactivity, especially when seeing problems as challenges. You thrive for exceptional performance.

Judgement: You can balance operational and strategic thinking, challenging the status quo and managing confrontation effectively. You cut quickly through complexity and ambiguity whilst also thinking sustainably and are future-oriented. You reduce complexity to get things done.

Resilience: You always demonstrate purpose and ownership mindset but manage your own energy well. You uphold positivity for others and persist, bouncing back when faced with obstacles. You step back at times and accept limits.

Empathy: You cooperate and network effectively, creating genuine and trustful relationships with diverse people. You are sensitive to beauty and related emotions, always supporting others and showing benevolence. You understand and respect others’ feelings and motives.

Learning Agility: You are a self-motivated learner, showing self-awareness and demonstrating openness and curiosity. You experiment and learn from mistakes and past experiences, always showing courage and stepping out of your comfort zone. You support the development of a learning culture.

You get

We put people development and learning at the heart of our business; we’ll help you master your role, develop your technical expertise and you’ll benefit from exceptional management and leadership programmes. From face-to-face workshops to our global online learning resources, you’re actively encouraged to embed learning into your daily life and are rewarded for continuous improvement. Don’t forget that every employee gets 3 Coursera credits; that means you can get qualifications from over 1000 universities from around the world, with thousands of courses to choose from.

Looking for a good work/life balance? With our new hybrid working scheme, you can take a flexible approach to work as well as benefit from early finishes on Fridays during the summer...so you can enjoy more time with your friends and family.

As any great employer should do, we make sure we look after your financial wellbeing. That’s why we have a great pension plan, profit share scheme and many more incentives to give you the security you deserve. We also put employee health and wellbeing at the front of everything we do; fully training employees as mental health ambassadors to support and educate ourselves further. There’s also the chance to enrol in medical and dental insurance, gym discounts, health check-ups and even yoga and Pilates classes to employees in all of our locations.

Oh, did we mention that as an employee you also get discount sales of up to 70% off throughout the year on our 36 brands? Plus, you also get the option to share that in our Friends and Family sales as well!

How we recruit

At L’Oréal, we take pride in creating a diverse, equitable and inclusive environment where everyone is welcome and their contributions are valued. When we recruit, hire, train, promote or engage in any other employment practice, we are committed to being an inclusive employer regardless of race, religion, gender identity, sexual orientation, national origin, age, socioeconomic status, medical condition or disability, or any other protected status. When we look for talent, we welcome difference - different backgrounds, experiences, personalities and perspectives. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal.

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