Rent Accounting Finance Assistant Carmarthen, Wales
Job description
Objectives of Post
To maintain the rent accounting function and assist the Finance Officer and Finance Manager in providing a full range of financial management and statutory functions for the Association.
To be responsible for day-to-day duties as outlined within the job description, ensuring full compli-ance with relevant policies and procedures.
To be responsible for maintaining up to date written procedures for all areas of responsibility.
To contribute proactively to the strategic direction of the Finance Department and its ability to meet objectives.
Main Duties and Responsibilities
Rent Accounting
- Maintain the day to day aspects of the Rent Accounting function;
- Post rents received
- Post necessary adjustments
- Prepare rent refunds;
- Update Tenancies i.e. Tenancy Starts, Tenancy ends, tenancy changes as instructed;
- Run & reconcile weekly reports – period end reports, arrear report, prepayments for current and former residents, debit run;
- Check weekly that new tenancies, tenancy ends, tenancy changes are on the debit run report and check a sample of rent accounts to make sure the debit has hit their account
- First point of contact for queries for both colleagues and residents, and correspond as necessary;
- Ensure Weekly Rent reconciliation are completed;
- Ensure Weekly Closedowns are completed;
- Maintain record of service charges and appropriate approvals sought;
- Rent statements run quarterly;
- Set up frequency periods once a year;
Sales Ledger
- To maintain (non-rents) Sales Ledger processes;
- To ensure received payments are processed against the ACR;
- Work closely with colleagues to issue invoices, credit notes and post any approved write offs;
- To produce necessary financial reports;
- To process monthly Closedowns
Cash
- Maintain the Cash Book and Petty Cash systems.
- To keep the manual cashbook up to date;
- Posting of sundry receipts, payments and transfers;
- To maintain the finance systems recording of petty cash on a monthly basis;
General
- To administer the Association’s decorating allowance provision for residents in conjunction with Housing colleagues.
- Banking on behalf of the Association as and when necessary.
- To work closely with the Finance Officer and Finance Manager with the preparation of the Man-agement and Statutory Accounts.
- To assist with collating information as requested from insurers from colleagues and from IT systems to pass onto insurers
- To collate Management Information for the Executive Management Team as required.
- To assist in the implementation of recommendations made by internal/external auditors and other relevant bodies.
- To cover for Purchase Ledger Finance Assistant when required.
- To ensure that filing/archiving of all relevant documentation are completed.
- To work in accordance with the Association’s Equal Opportunities policy in all aspects of these duties.
- To act in accordance with the Association’s Health & Safety policies at all times.
- To act in full awareness and of all data protection requirements.
- To be proactive in the Association’s risk management processes.
- To carry out other duties appropriate to the post as necessary or required.
This job description reflects the present requirements of the post and should not be seen as an exhaustive list of responsibilities. Duties and responsibilities may develop and change following review and consultation with the Finance Officer, Finance Manager and/or Director of Corporate Resources.
Job Types: Full-time, Permanent
Salary: £21,807.00-£23,311.00 per year
Benefits:
- Company pension
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 09/06/2023
