Release Officer Helensburgh, Scotland
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About the job
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Location
About the job
Job summary
The Release Officer is responsible for the daily running of the release section ensuring timely and accurate process of administrative actions, accurate accounting and recording and ensuring that office procedures are adhered to and that their accounting procedures and records conform to current regulations and audit requirements. They are responsible for the provision of timely advice and guidance to aid the smooth transition from military to civilian life ensuring all HR procedures are correct and local electronic records are maintained. They are responsible for the correct recording of allowance databases and are to support the line management with the compilation of T1 compliancy records and weekly checks and controls for personnel leaving the Service. They are to actively engage with training and provide the highest standards of customer service.
This position is advertised at 37 hours per week.
Job description
1. Administer HMS NEPTUNE's Release Office and act as the single point of contact on pay and administrative matters for RN personnel leaving the Service.
2. Liaise and correspond directly with external authorities on matters relating directly to the release of RN personnel from the Service.
3. To ensure timely processing of discharge documentation and JPA release actions.
4. Ensure JPA pay accounting procedures and records are to the highest standards and conform to current regulations satisfying national audit requirements.
5. Ensure Personnel Administration compliance procedures within HMS Neptune UPO are maintained and all HR related processes are actioned correctly and timely.
6. Examine JPA records and service documentation iaw compliancy procedures and address areas found lacking.
7. To maintain the LO HMS NEPTUNE MS Teams & Groups Site and associated Channels, in accordance with Defence Information Management Policy.
8. Act as UPO HR administrator in accordance with current regulations and as directed by the UPO Manager.
9. Provide HR guidance to HMNB Clyde personnel, ensuring enquiries received either in person, by telephone or email are answered quickly and accurately.
Person specification
As the Release Officer is an important customer facing role the ideal applicant will be comfortable communicating at all levels, capable on Microsoft Office programmes Word and Excel, highly organised, self motivated and enjoy working in a sociable environment alongside Service Personnel.
The following behaviours are desirable for role:
- Making effective decisions
- Leadership
- Communicating and influencing
- Working together
- Seeing the big picture
- Managing a quality service
- Delivery at pace
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Communicating and Influencing
- Making Effective Decisions
- Managing a Quality Service
- Delivering at Pace
We only ask for evidence of these behaviours on your application form:
- Leadership
- Communicating and Influencing
Benefits
- 25 days' paid annual leave rising (one day per year) to 30 days after five years' experience.
- Enhanced maternity, paternity and adoption leave.
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service pension with an average employer contribution of 27%.
The post does not offer relocation expenses.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
Things you need to know
Selection process details
Applications are to close by 13 Apr 23, with sifting taking place week commencing 17 Apr 23, with a view to interviewing week commencing 1 May 23.
The selection at sift stage will be based on your CV. Please provide information of the following: job history, qualification details and previous skill and experience.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
This vacancy is part of the A Great Place to Work for Veterans initiative, Making-the-civil-service-a-great-place-to-work-for-veterans
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected]
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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