registrar New York, NY
Job description
ABOUT SOTHEBY'S
Established in 1744, Sotheby's is the world's premier destination for art and luxury. Synonymous with innovation, Sotheby's promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.
THE ROLE
The Outbound Dock Registrar is responsible for scheduling and managing the efficient and precise flow of property in and out of Sotheby's docks. This person must work efficiently and effectively with both third parties and various internal departments at Sotheby's. Additionally, the Outbound Dock Registrar is responsible for releasing property accurately out of inventory.
RESPONSIBILITIES
- Execute schedule of outbound collections and occasional inbound deliveries
- Effectively manage unscheduled requests for collectionsConfirm all necessary paperwork is complete: verify and ensure accuracy of paperwork, and communicate with appropriate colleagues for any discrepancies
- Properly complete releasing documentation and maintain such documents for audit purposes
- Examine all property upon release and record and/or verify associated information, such as piece count
- Reconcile post sale property in PPU and work with the Inventory Manager to perform regular stock checks
- Ensure lists of property that needs to be transferred to the dock for transfer or release is pulled in a timely fashion and all property verified for the next pick up
- Schedule and coordinate third party collections with Post Sale
- On occasion, receive property and ensure that all associated data is correct and accurate
- Maintain the integrity and organization of the property releasing area and outbound dock and ensure the safe movement of all property in the outbound dock and front counter collection areas
IDEAL EXPERIENCE & COMPETENCIES
- Bachelor's degree preferred
- Minimum 1 year Registrar/collections management experience a plus
- Supervision experience a plus
- General overall knowledge of the fine and decorative arts as well as luxury wear
- Excellent attention to detail
- A team player who works with other colleagues to complete tasks and activities
- Strong communication skills and superior organizational skills
- Excellent time management skills in a fast-paced environment and the ability to prioritize multiple tasks with speed and efficiency
- Flexibility to work overtime and weekend hours when necessary
The expected hourly rate for this position is $24.50/hour. Employees in this role may be expected to work overtime, and will receive additional pay at the applicable overtime rate. In addition to hourly wages and overtime, successful candidates will be eligible for benefits as required by law. Our offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
