registrar San Antonio, TX
Job description
Description
Role Mission: The mission for the Student Information Systems (SIS) coordinator is to achieve 97.5% average daily attendance, 100% enrollment, maintain 100% data accuracy and 100% compliance with IDEA’s attendance procedures. The SIS coordinator organizes all of the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system.
What We Offer
Compensation:
Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11- This role is also eligible for a performance bonus based on team performance and goal attainment.
Other Benefits:
We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:
Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.- Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
- Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
- Diversity, Equity and Inclusion (DEI) Professional Development: We offer staff opportunities to engage in identity-based affinity space and leadership training covering a variety of topics such as culturally competent leadership, models of equity, mitigating bias, and more.
Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.
What You Bring - Competencies:
- Mission Focus – focuses on IDEA’s core purpose of getting all students into college
- Record of Results – holds high expectations for self and others to achieve and surpass intended goals
- Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goals
- Communication – effectively conveys information using a variety of channels and techniques
- Continuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions,
Qualifications:
- Education: HS diploma or GED required; Bachelor’s degree preferred
- Experience: Experience with records or student information, data entry, support, systems management/entry required
- Experience in Powerschool preferred
What You’ll Do – Accountabilities:
97.50% ADA for Academy & College Prep
- Owns the attendance process for College Prep students
- Works with students, staff and parents to ensure students attend school every day
- Communicates attendance reporting to staff, including: Chronic absenteeism, Daily Progress towards Goals
- Documents all attendance changes and corrects attendance data within 24 hours
- Ensure teacher attendance submission is in line with official attendance taking time
- Ensures all paper rosters are signed and dated (if applicable)
- Ensures all attendance report submissions are submitted on time
100% Projected Enrollment for Academy & College Prep
- Paper attendance and student enrollment reconciliation processes solidified two weeks prior to school
- Enrollment goal is consistently hit every week after the first week of school
100% of Student Records received by the First Week of School (FWOS)
- Student records are requested timely from other districts
- All records requests fulfilled within 10 days
- All PEIMS deadlines are met based on the SIS operating calendar
- Increase awareness and provide consistent communication with all key stakeholders (PEIMS Data Quality Team – including Academic Counselor, ELL Coordinator, 504 Coordinator, and Cafeteria Manager)
- Increase awareness with key stakeholders (including ELL Coordinator, 504 Coordinator, HQ SPED Clerk and SPED teachers)
- 25% of cumulative folders completed by September, 50% by October, and 75% by November
- Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, Transcripts are completed timely and accurately
100% of Existing Students Registered by May 1
- Works closely with parents and business partners to ensure that parents are able to re-register through appropriate channels
- Campus safe and operational one week before the first day of school
- Create paper rosters for the official attendance taking period (OATP)
- Verify enrollment numbers prior to the daily enrollment call
- If enrollment numbers are not met, create a plan to address the gap
We look for Team and Family who embody the following values and characteristics:
- Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
- Has demonstrated effective outcomes and results, and wants to be held accountable for them
- Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
- Works with urgency and purpose to drive student outcomes
- Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
- Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
- Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
- We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students
About IDEA Public Schools
At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.
IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Louisiana, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.
When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.
Diversity, Equity and Inclusion
At IDEA we recognize that racism, bias, and privilege exist in society. We are committed to an organizational culture that promotes awareness and inclusivity for our students and staff and supports their path to positively impact our broader society. We are committed to recognizing the impact of racism and privilege, and commit as an organization to have equitable practices, policies, and structures. Visit https://ideapublicschools.org/dei/ to learn about IDEA’s Diversity, Equity and Inclusion Anti-Racist and Anti-Bias commitment.
To Apply
Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible.
