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We are seeking to recruit a part-time Receptionist/Office Assistant within the new Department of Biology (merged Departments of Plant Sciences and Zoology from 01 August 2022). A large and internationally prominent department, Biology will have over 550 students and around 360 staff.

The post holder will be expected to perform a range of switchboard, receptionist and related general clerical duties and will be responsible for lock up duties, open front door and reception in the morning and closing front door and reception at the end of day.

Responsibilities include: receiving and assisting telephone enquiries, reporting faults. Receiving and directing departmental visitors. Keeping daily desk diary. Sort incoming and outgoing mail; ensure outgoing mail is franked correctly. Arranging courier collections. Supervising operation of photocopier. Maintaining supplies of stationery, paper and toner and reporting faults. General clerical assistance: photocopying, typing of routine emails, letters and notices. Receiving and signing all deliveries, identify and inform recipient, use the University’s finance system to record receipt. Processing the delivery of radioactive parcels as per University guidelines. Filing delivery notes. Make room bookings. Issue keys to rooms. Provide cover for other Biology receptionists for leave or sickness. Make administrative arrangements for events including catering and travel arrangements for staff and visitors. Produce schedules of meetings. Help with publication of departmental events.

Candidates should demonstrate: Reliability, dependability, a confident and cheerful manner, friendly and outgoing with people, skilful in matters relating to customer care and able to work well under pressure. Experience of administrative processes and reception or customer facing work. Ability to organise events and make administrative arrangements. Good general level of education and a presentable appearance; clear spoken voice and handwriting. Ability to use standard computer programs, and have experience of using a database. Willingness to learn new skills and to be flexible in approach to work patterns. Previous experience of working within an HE institution would be desirable.

The University of Oxford is committed to equality and valuing diversity. All applicants will be judged on merit, according to the selection criteria.

The closing date for applications is 12.00 noon on 2nd March 2023.

Excellent benefits include 38 days’ leave. A Part-time position, 24.75hours per week.

Informal enquiries should be directed to [email protected].