Receptionist

Receptionist Oxford, England

University of Oxford
Full Time Oxford, England 21197 - 23715 GBP ANNUAL Today
Job description

We are seeking to recruit a part-time Receptionist/Office Assistant within the new Department of Biology (merged Departments of Plant Sciences and Zoology from 01 August 2022). A large and internationally prominent department, Biology will have over 550 students and around 360 staff.
The post holder will be expected to perform a range of switchboard, receptionist and related general clerical duties and will be responsible for lock up duties, open front door and reception in the morning and closing front door and reception at the end of day.
Responsibilities include: receiving and assisting telephone enquiries, reporting faults. Receiving and directing departmental visitors. Keeping daily desk diary. Sort incoming and outgoing mail; ensure outgoing mail is franked correctly. Arranging courier collections. Supervising operation of photocopier. Maintaining supplies of stationery, paper and toner and reporting faults. General clerical assistance: photocopying, typing of routine emails, letters and notices. Receiving and signing all deliveries, identify and inform recipient, use the University’s finance system to record receipt. Processing the delivery of radioactive parcels as per University guidelines. Filing delivery notes. Make room bookings. Issue keys to rooms. Provide cover for other Biology receptionists for leave or sickness. Make administrative arrangements for events including catering and travel arrangements for staff and visitors. Produce schedules of meetings. Help with publication of departmental events.
Candidates should demonstrate: Reliability, dependability, a confident and cheerful manner, friendly and outgoing with people, skilful in matters relating to customer care and able to work well under pressure. Experience of administrative processes and reception or customer facing work. Ability to organise events and make administrative arrangements. Good general level of education and a presentable appearance; clear spoken voice and handwriting. Ability to use standard computer programs, and have experience of using a database. Willingness to learn new skills and to be flexible in approach to work patterns. Previous experience of working within an HE institution would be desirable.
The University of Oxford is committed to equality and valuing diversity. All applicants will be judged on merit, according to the selection criteria.
The closing date for applications is 12.00 noon on 2nd March 2023.
Excellent benefits include 38 days’ leave. A Part-time position, 24.75hours per week.
Informal enquiries should be directed to [email protected].

Receptionist
University of Oxford

www.ox.ac.uk
Oxford, United Kingdom
Christopher Francis Patten
$500 million to $1 billion (USD)
501 to 1000 Employees
College / University
Colleges & Universities
Education
Related Jobs

All Related Listed jobs

janitor
Sea to Sky Gondola Squamish 36920 - CAD HOURLY Today

Full-time, Seasonal
Hours Per Week: 30 – 40 (weather and guest visit dependent)
Start Date: April 1st, 2023 and...

store manager
The Original Factory Shop Garstang, England 24656 - 20609 GBP ANNUAL Today

Established in 1969, The Original Factory Shop brings big brands at bargain prices to Britain’s local high streets. We source...

pet groomer
The Barkside Mcr Manchester, England 25 - 18.75 GBP HOURLY Today

We are looking for a confident, motivated and experienced dog groomer to join our well established Manchester City Centre Grooming Salon. They...

Health Courier Service Driver
NHS Wales Shared Services Partnership Cardiff, Wales 22720 GBP ANNUAL Today

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Business Process Specialist
Associated British Ports London, England 65000 GBP ANNUAL Today

Manage business process improvement activities with internal stakeholders and facilitate cross functional workshops as required.