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STRUCTURE

• Department: Administrative
• Section: Administrative
• Supervisors: Licensing Manager
• Status: Non-Exempt
• Salary Range: $18-$19 an hour

SCOPE

Front Desk Receptionist duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. The Receptionist must maintain a professional appearance and friendly attitude toward guests, customers, other employees and management staff and always conduct themselves in a professional manner to reflect the high standards of the company.

RESPONSIBILITIES

The following duties are not intended to serve as a comprehensive list of all duties performed, only a representative summary of the primary duties and responsibilities. Incumbent may not be required to perform all duties listed and may be required to perform additional, position specific duties.

• Answer company phones
• Screen / welcome visitors
• Daily Process incoming/outgoing mail & packages FedEx, UPS, USPS and other delivery services
• Maintain HQ office supplies in the supply cabinet
• Order special requested supplies for sites/upper management / maintenance team
• A/P Assistance, stamp weekly A/P checks, order banking deposit slips and deposit bags for all sites,
• Assist with special projects, as assigned
• Process and monitor unclaimed property for all Companies every 6 months
• Maintain computer and manual filing systems.
• Other duties as assigned.

QUALIFICATIONS

• High School Diploma is required, Associate degree from an U.S. accredited Community College is preferred.
• Must have skills in accuracy and attention to detail, including timely follow-up in expediting exceptions.
• Must be able to type up to 50 - 80 WPM.
• Computer literate preferably in Microsoft (Outlook, Excel and Word)
• Superior data entry skills are a must, and experience in handling licenses and permits is preferred.
• Must be able to multi-task in fast-paced environment.
• At least 2 years of relevant work experience
• Effective interpersonal and communications skills.