Back

Receptionist London, England

Ince & Co.

Full Time London, England 10.56 - 12.04 GBP Today

Job description

Job title: Receptionist
Based: Aldgate Tower, London
Flexibility: Office based
Contract Type: Permanent, Full time 37.5 hours a week
Hours: 9.00 - 5:30 Monday – Friday
Start Date: ASAP

Ince & Co.
There is more to just providing legal advice and strategic guidance. We are here to help our clients seize new opportunities that stimulate growth. We put our hearts and energy into building meaningful, lasting relationships and are passionate about connecting people.

If you are looking for a challenging and fulfilling career in a supportive, inclusive and high-performance work environment where everyone has the opportunity to realise their potential, Ince & Co. could be the firm for you.

As a firm, we recognise that everyone has a part to play in realising our vision. We aim to have a “One Firm; One Team” mind-set in everything we do, where everyone in the firm is treated with respect and equal value. We thrive on the challenges our work brings, but it’s important to us that our people have time to make the most of life outside of work too.

Receptionist
You will be the first point of contact for all visitors including clients and colleagues to our Aldgate office. This is a pivotal role where you will have the opportunity to create positive and long-lasting first impressions and provide essential office administration support to your colleagues assisting in the smooth running of the office.

Role Responsibilities

Managing a busy client meeting room calendar to ensure clients and staff are sensibly coordinated, establishing meeting requirements and actioning appropriate preparation
Ensuring meeting rooms are cleared down after use and appropriately stocked and presented clean and tidy
Communicating clearly and professionally with internal staff where changes to room bookings are required
Meeting and greeting clients including liaising with Building Reception to ensure that clients are registered for access
Setting out refreshments; lunches, teas and coffees for clients and management meetings
Meeting room setup including MS Teams as required
Booking taxis for Fee Earners and clients
Assisting with admin tasks required by fee earners as may arise in meetings, including photocopying and printing tasks
Providing accurate coding to Finance to ensure correct processing of costs for costs incurred
Assisting with client events including set up and take down
Ad hoc office duties where required
Any other duties as required by a busy Reception team

Person Specification

Well presented, professional and articulate
Self-motivated and able to work autonomously and pro-actively through remote management
Proven ability to multi-task
Demonstrate the ongoing use of initiative
Proven ability to prioritise and manage a varied workload
Strong communication skills, both verbal and written with excellent interpersonal skills
Ability communicate professionally and respectfully with all you interact with
Able to demonstrate experience liaising pro-actively with third parties professionally
Excellent time management, organisational and administrative skills

Benefits

Salary is competitive
25 days annual leave including the opportunity to buy and sell holiday
Private Health Insurance
Life Assurance at 4x Salary
Income Protection Cover
Optical Care vouchers and many more benefits and discounts

We are an equal opportunities employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.

Appointment is subject to the appropriate background checks and satisfactory references.

A note to recruitment agencies: we like to recruit ourselves initially so this role is only open to direct applicants. If we do need any extra help we will reach out to you and utilise our PSL in the first instance.

Job Types: Full-time, Permanent

Benefits: