Receptionist and Office / HR Support London, England
Job description
Reports To: Human Resources Director
Location: London, UK
Lionsgate is a leading global filmed entertainment studio and is a major producer and distributor of motion pictures, home entertainment, family entertainment, television programming, video-on-demand and digitally delivered content.
There is a current opening for the role of Receptionist and Office/HR Support who will be responsible for the smooth running of the office on a daily basis and also supporting the HR function.
KEY RESPONSIBILITIES INCLUDE:
Acting as first point of contact to meet and greet staff and all visitors with a welcoming, professional and confident manner, providing extremely high standards of client service.
Managing and organising the boardroom calendar timetable, five boardrooms, booking meeting room and rearranging boardroom spaces.
Managing the reception switchboard, to ensure the phones are answered in a polite manner, both internally and externally taking messages for absent people and processing promptly.
Making teas and coffees for external guests when required, ordering lunches/ organise refreshments as necessary, including maintenance of the boardrooms and kitchens.
Ensuring the reception area is maintained to a high standard and the desk area kept clean/ all paper/magazines’ subscriptions are up to date.
Supervising the cleaning and maintenance companies and making sure our health & safety policies are up to date and renewed yearly.
Assisting with and preparing expense claims for various Heads of department.
Organising and managing company events and social engagement initiatives.
Ensuring the smooth running of the office including re-stocking fruit and snacks daily and ordering supplies.
Coordinate the post by distributing incoming mail and sending outgoing mail including couriers. Liaising with IT department, ensuring that health and safety policies are up to date.
Assisting the Human Resources department within day-to-day HR functions, e.g.:
Assisting with the recruitment process, i.e., placing advertisements, screening applicants
Assisting with the new starter and induction process
Responsible for the management of e-days administration for all employees
Managing employee reference requests, internal and external when required
Preparing presentations and reports
Act as the lead/organizer for all our resource groups which include DEI (Diversity & Inclusion), WEG (Women Empowerment Group) and Imaginarium.
Ad hoc projects when required.
KEY SKILLS REQUIRED:
Ability to demonstrate experience in a similar role.
Experience within HR function is favourable.
Strong numerical and analytical skills, demonstrating a high level of accuracy and attention to detail.
Excellent communication skills.
Must be able to work independently while using discretion.
Discreet and able to handle confidential information appropriately with high level of integrity.
The ability to work to tight deadlines.
Ability to work collaboratively and use initiative, with a problem solving, ‘can do attitude’.
Our objective is to source candidates who demonstrate our global values:
Resourcefulness – We redefine what is possible.
Innovation – We challenge the status quo in order to foster bold thinking and outcomes.
Collaboration – We connect people and ideas to ensure all voices are heard.
Inclusiveness – We pursue and embrace diverse talent and perspectives.
Empowerment – We equip and entrust our people to cultivate growth and advance our mission.
Integrity – We respect all individuals and honour our commitments to one another.
