Receptionist / Administrative Assistant - Swansea Swansea, Wales
Ashmole & Co
Full Time
Swansea, Wales
17131 - 19154 GBP ANNUAL Today
Job description
We are currently recruiting a Receptionist/ Administrative Assistant for our Swansea Office.
You will be responsible for meeting and greeting clients plus taking and making phone calls. You will need to have excellent communication skills and the ability to learn new tasks quickly.
You will also provide administrative support to the Swansea Office Team and will probably have some experience of Microsoft Office products such as Word, Excel & Teams. Experience of Xero and/or IRIS practice management would be an advantage, but is not essential as full training will be given.
Part of the role may involve providing support to the Swansea Office Accounts team and performing accounting tasks such as scanning client records and data entry to accounting software.
Tasks specifically include:
- Sending mail both electronically and manually, depending on the needs of the client
- Opening and scanning mail
- Filing paperwork electronically
- Opening and maintaining electronic client files
- Ordering supplies
- Keeping practice management software updated to assist tracking of jobs through the office
- Phoning and/ or emailing clients to request records
- Debt collection and invoicing.
- Internal bookkeeping duties
- Assisting accounts staff with scanning of client records and data entry to accounting software
- Diary management for the partners
- Ah hoc administrative takes requested by Partners and Staff
Contract Type: Permanent contract
Hours: 35 hours per week but we would consider an applicant seeking a part time position and our decision in this regard will be dependent on the wishes and skills of the applicant and the needs of the business. However, the position is likely to be unsuitable for anyone seeking a role of less than 3 days.
Please apply be email to [email protected] setting out your salary expectations and your previous experience.
