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The Structadene Group is an established, friendly and successful private London based property investment and development company. We own and manage a substantial commercial and residential portfolio - in excess of 900 commercial properties - with a presence in Central London and selected regions throughout the UK.

The role includes:

• Assisting with the day-to-day running of the Commercial department in all aspects of FM/PM property portfolios and to be the main point of contact for all tenants and contractors.
• Raising PO’s for all commercial repairs which are instructed as well as overseeing the works to completion.
• Working alongside all FMs/PMs and various departments i.e. lettings, residential, service charge and legal.

Duties include - this list is not exhaustive:-

Purchase Orders

• Raising Purchase Orders for all commercial repairs logged
• Submitting Purchasing Order to all contractors on a daily basis
• Amending any errors with Purchase Orders
• Obtaining quotes from contractors

Health & Safety

• Overseeing the health and safety compliancy of the commercial department
• Instructing health and safety audits
• Conducting site visits to ensure health and safety remedial work is completed
• Attend monthly meetings to ensure audits are taking place as planned
• Sending compliancy statistics to the commercial team and assisting with the works required

Invoicing

• Submitting contractor invoices to the accounts team
• Flagging up any errors
• Maintaining monthly contractor invoices - update status checks

Tenants

• First point of contact for tenants
• Assisting with repair queries
• Assisting with service charge queries
• Assisting with lease queries
• Assisting with insurance works

Contractors

• Sending work instructions
• Completing PO trackers
• Answering invoice queries
• Chasing progress of outstanding works

Other

• Key Management (arranging and distributing keys. Keeping track of keys)
• Diary Management

Must haves for this role:-

• Approachable and confident when dealing with client enquiries
• Able to work within a fast paced team
• Autonomous, able to work independently
• A good team player – friendly and personable
• Excellent communication skills, both written and verbal
• IT/Computer literate (Word and Excel)
• Attention to detail and numerate