property manager

property manager Reston, VA

American Real Estate Partners
Full Time Reston, VA 66560 - 47504 USD ANNUAL Today
Job description

Position Overview

The Property Administrator will provide first-class property management services and assist the Property Manager with day-to-day responsibilities including accounts payable, work order scheduling & tracking, office administration, customer service and enhancing tenant relations.

Essential Duties & Responsibilities

  • Interact with tenants and other departments to determine and resolve any tenant needs.
  • Prepare & Distribute Lease Administration Forms for Lease Commencements, Lease Expirations and Move-in/Move-out Forms.
  • Coordinate services to the building and ensure quality of services which may include Janitorial, DayPorter, Security and/or Landscaping.
  • Maintain Tenant and Vendor Files – both local hard copy files and digital filing on SharePoint and/or other networked folders.
  • Answer telephone and screen calls for appropriate personnel; greet guests and notify personnel of incoming visitors; accept deliveries/packages; maintain conference room and order office supplies.
  • Assist with special events coordination – broker events, tenant events, company events.
  • Receive work order requests (by phone or in person) and enter into web-based work order system. Monitor work orders for completion.
  • Maintain records for Purchase Orders, Service Contracts and Certificates of Insurance.
  • Visit tenant contacts at their location for the purposes of customer service.
  • Assist with Financial Reporting and Budgeting with the Property Manager & Accounting Department.
  • Responsible for timely coding and processing of invoices utilizing Accounts Payable Workflow System.
  • Assist with Aging Reports & Accounts Receivable collection efforts on a monthly basis.
  • Prepare Statements and Ledgers for Tenants.
  • Prepare Tenant Charge Documents.
  • Order uniforms for engineers.
  • Perform other duties as assigned.

Company Value Indicators:

  • INTENTIONAL: Able to build customer relationships by partnering with co-workers, vendors, and customers.
  • INTUITIVE: Ability to anticipate any barriers that may affect customer/co-worker conflict or stress.
  • CRAFTED: Able to understand and execute elements of elevating the customer experience.
  • RESPONSIVE: Ability to listen, learn and ensure communications are timely.
  • RELIABLE: Able to consistently communicate progress with team.
  • IMPACT-DRIVEN: Regularly measure building performance and provide constructive feedback or suggestions.
  • SINCERE: Able to work collaboratively with your team through trust and transparency.

property manager
American Real Estate Partners

www.americanrepartners.com
McLean, VA
Paul Schulman
$5 to $25 million (USD)
51 to 200 Employees
Company - Private
Real Estate
2003
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