Project Support Officer Nottingham, England
Job description
NHS AfC: Band 5
Job overview
Project Support Officer - Organisational Development (Maternity Leave Cover 12mths Fixed Term from June 2023 - May 2024
The Project Support Officer for Organisational Development (OD) will oversee, manage and deliver administration of development programmes, interventions, events and training courses, delivered as part of the Trust Leadership and Culture Strategy and OD objectives. You will have specific projects to support in line with the OD team objectives and the Leadership and Culture Strategy. You will utilise administration and IT systems to manage processes and reporting of information. With the support of other members of the admin team, you will deliver general administrative and clerical requirements to support the department, promoting a customer led service.
You will work closely and effectively with the OD Management Team and other members of the department as well as other stakeholders demonstrating a strong team working ethic and proactive and solutions focused approach at all times.
The role is being advertised as full-time, to include a mixture of home and office working. We will however, be happy to consider less than full time hours, where this can meet the needs of the service.
Main duties of the job
You will provide an effective administrative service to the OD function, including business as usual and project support, working with and through a small administrative team.
You will provide effective and proactive support to a wide range of projects and meetings.
We are looking for a team player, who is prepared to continually constructively challenge the way we do things and suggest improvements. You will be comfortable working to deadlines and demands which may sometimes conflict.
You will need to be capable of collecting, understanding and manipulating data to write reports which will support operational effectiveness.
The role will require strong planning, organisational, negotiating and analytical skills to ensure effective engagement of all parties/stakeholders and co-ordination of projects.
Working for our organisation
Organisational Development (OD)
We are a small team which has expanded over recent months to help us support the Trust's ambitious Culture and Leadership aspirations. This new role is designed to help us better support these ambitions and continually improve how we work.
We work with individuals, teams and specialties who want to achieve a positive shift in the performance of their people, systems and processes to positively impact staff and patient experience.
Nottingham University Hospitals (NUH) was established in 2006 are a large, complex, person-centred organisation. With over 17,000 employees.
NUH has an excellent reputation for the quality of our patient care and for research, education and innovation. We have strong links to the University of Nottingham, Nottingham Trent University and Loughborough University, allowing for the provision of excellent training and education for their students, as well as being a major research organisation.
For information about the Trust visit our website.
NUH NHS Trust have various staff benefits, including;
Access to the Staff Wellbeing programme, our 24hour staff advice and emotional support service, financial advice service, staff physiotherapy service and staff support networks
Spiritual and Pastoral Care Services
Salary sacrifice schemes
Cycle to work and travel passes
NHS discounts
Flexible working
Further details of these and other benefits are available on our intranet pages when you commence with Team NUH.
Detailed job description and main responsibilities
Your will provide an efficient and comprehensive project and administrative support service to the OD Team, to assist in the planning and delivery of agreed project deadlines and events, with a proactive approach.
You will be comfortable gathering data (qualitative and quantitative) to support operational performance reporting and improvement.
You will use judgment and initiative to make informed decisions, planning and organising your work and that of the admin team. As a member of the admin team, you will act as a point of contact for enquiries for projects and events from internal and external stakeholders. You will also prepare reports, presentations and other project documents.
You will take a central role in communicating information regarding projects/work programme or activities to a range of audiences, including maintaining and updating information displayed on the Trust website, intranet and social media and internal communications.
You will attend and support a range of meetings helping to prepare supporting information.
The role will require strong planning, organisational, negotiating and analytical skills to ensure effective engagement of all parties/stakeholders and co-ordination of projects.
In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert
Contract Fixed term: 12 months Maternity Leave Cover from June 2023 - May 2024. Secondment's will be considered
Person specification
Training & Qualifications
Essential criteria
- Diploma/Degree level qualification or equivalent experience.
Desirable criteria
- Project management qualification
Experience
Essential criteria
- Relevant and extensive experience within administrative / project / programme support/ events organisation
- Experience of compiling and writing reports
Desirable criteria
- Experience of providing project support in an NHS setting
- Advanced skills in MS Excel
Communication and relationship skills
Essential criteria
- Able to prepare and produce concise yet insightful communications for dissemination to a broad range of stakeholders as required.
Desirable criteria
- Able to communicate effectively with a broad range of stakeholders at various levels of seniority. (Internally and externally).
Planning and organisation skills
Essential criteria
- To have the ability to prioritise workload and to recognise changing priorities and act within the team to re- prioritise as appropriate
Analytical and Judgement skills
Essential criteria
- Able to pull together comprehensive reports, data and correspondence adhering to the NHS confidentiality policy and with minimum supervision.
Desirable criteria
- Experience of ESR and Business Intelligence reporting systems
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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
