Project Manager Belfast, Northern Ireland
Job description
H&J Martin Ltd (part of the Lagan Specialist Contracting Group) is now recruiting for a Project Administrator
Company: H&J Martin Limited – Fit Out Division
Job Type: Permanent – Full Time
Location: Northern Ireland
Our Business
H&J Martin Limited are a Fit Out and Asset Management company operating throughout the UK and Ireland. As part of the Lagan Specialist Contracting Group our mission is to provide Construction, Fit Out and Asset Management solutions in an environment where people feel safe, secure and valued.
Role Overview
As a Project Administrator Your daily tasks will involve managing and recording project information and ensuring it is accurately stored. You will also help with other administrative duties and you will be responsible for organising and controlling project activities under the direction of the Project Coordinator.
What you'll do
The following reflect the main tasks associated with the position and are not intended to be exclusive or exhaustive:
- Process a large number of documents daily, including uploading & downloading drawings / documents and printing distribution.
- Manage Estimating document control procedures ensuring, correct revision control is maintained and communicated to the relevant parties.
- Manage the Document Transmittal process with the Client.
- Working on active projects ensuring that information is recorded and uploaded onto companies Document Management System and distributed to all relevant parties.
- Maintain accurate document record logs of all drawings and documents issued by all parties at each stage of a project.
- Work to continuously improve and enhance procedures and systems utilized for document control.
- General administration of project documents.
- Perform weekly checks to ensure all project documents are kept up to date.
- Build, manage & maintain relationships with clients, contractors, other construction professionals, suppliers, and staff.
- Attend meetings and ensure that document control protocols are being adhered to ensuring that accurate minutes are recorded and distributed to relevant people.
- Producing Site Health & Safety Files for projects within current frameworks and ensuring the HSEQ files are placed on site before works commence.
- To maintain high standards of work within your department.
- Creating O&M Manuals for completed works – retrieving information from sub-contractors and ensuring completed manuals are delivered to the client within timescale.
- General administrative work and any other duties necessary to support office and site staff
- Sort and store electronic and hard copy documents for Contracts Managers, Site Managers, Designers and Supply Chain members
- Track and submit all design queries, technical submittals, inspection reports and plans for each project
- Quality checking documentation and maintaining accurate registers for review
- Issuing tender enquiries to various supply chain partners
- Arranging and booking of travel and accommodation for management and supervision personnel
- Producing Site Health & Safety Files for projects within current frameworks and ensuring the HSEQ files are placed on site before works commence.
- Pursue supply chain partners for Risk Assessments & Method Statements for review by the Project Manager.
- Retrieving site information, quality checking and storing on document management system (Pulse).
- Document Control – Creation of projects on Pulse. Ensure the smooth flow of information for the project team from design through to site. Registering and distribution of incoming and outgoing drawings and documents. Ensuring all supply chain partners and relevant stakeholders have up to date information at all times.
- Keeping all target dates set by the Project Manager in mind throughout the project and advising of any delays or any issues which may impact client relations and project completion.
- Use of H&J Martin’s bespoke computer system – “Concept” - creating & maintaining tasks
- Any additional administrative tasks which may be required, including minute taking
What you'll bring
- Must have strong IT skills with experience using Microsoft packages.
- Excellent communication skills are paramount in this role. The candidate must be comfortable being the first line of contact for H&J Martin and able to communicate easily & effectively on all levels with team members, clients and suppliers alike via any means of communication necessary.
- Must work on one’s own initiative and be able to problem solve with little or no supervision if necessary.
- Must have excellent time management skills and be able to multitask and work well to deadlines.
- Must be happy to take on additional responsibilities as and when necessary to aid with project deadlines.
How we'll reward you
In return, we offer a competitive salary plus we’ll provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities.
Our Core Benefits include:
- Excellent Annual Leave allowance with the ability to purchase additional days leave each year
- Occupational Sick Pay
- Employer pension contributions
- Health Cash Plan with money off dental, optical, chiropody, physiotherapy to name just a few…
- Ongoing Health and Wellbeing activities that include free annual health checks for all employees
- Life Assurance
- Discounts of local Gym memberships
- Membership of relevant Institutions and Professional Bodies
- Long Service Awards
- Cycle to Work Scheme
- Additional day’s leave each year to support your choice of Volunteering activity
Your application
At Lagan Specialist Contracting Group, we want everyone to feel welcome. That’s why we want you to know that we'll work with you to make the application process as smooth as possible. So please just let us know if you need any adjustments or support – we'll do whatever we can to help. Please be advised that H&J Martin will seek an Access NI Disclosure for this position, which will be used in the decision-making process
We wish you every success in your application.
The closing date for completed applications is Wednesday 31st May 2023
LAGAN SPECIALIST CONTRACTING GROUP ARE AN EQUAL OPPORTUNITIES EMPLOYER
Job Type: Permanent
Salary: £25,000.00-£28,000.00 per year
Benefits:
- Additional leave
- Canteen
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Employee mentoring programme
- Free fitness classes
- Free flu jabs
- Free parking
- On-site gym
- On-site parking
- Paid volunteer time
- Referral programme
- Sick pay
- Wellness programme
Flexible Language Requirement:
- English not required
Schedule:
- Day shift
Supplemental pay types:
- Bonus scheme
Work Location: In person
Application deadline: 31/05/2023
Reference ID: FO/PA/0523
About HJ Martin & Son
CEO: Edward Martin
Revenue: Unknown / Non-Applicable
Size: 201 to 500 Employees
Type: Company - Private
Website: www.hjmartin.com
Year Founded: 1931
