project manager Glasgow, Scotland
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About the job
Job summary
At the Cabinet Office we are at the heart of government. In the People and Places directorate we partner with the people who run government and deliver on the most challenging agenda. We provide a professional and strategic HR offer for the business to deliver its objectives.
Recruitment is key to the success of any organisation, and the Cabinet Office needs a dynamic workforce. With a focus on improving time to hire, ensuring our practices are compliant, and giving a positive user experience. Whilst delivering on the Cabinet Office’s commitment to increasing the diversity of recruitment outcomes. And developing our ambition to improve employment opportunities for individuals where their circumstances make it difficult in the job market. The Recruitment Compliance and Improvement Team has an impact across the whole organisation, and can make a real difference to people’s lives.
We’re on a really exciting journey as a Team. And this role will play a significant part in making our plans a reality to transform recruitment in the Cabinet Office and make a real difference. Around this we’re a really supportive Team that works together to achieve our goals. You’ll work with colleagues across Cabinet Office People and Places too, which is seen from within as a great place to work.
If you have recruitment experience plus skills in the other areas of the essential criteria, this is an exciting opportunity. If you’re interested, but would like to know more about the role or working at Cabinet Office, please do get in touch (details below).
There's also information available to help with how to apply for a role in the Civil Service. And references to further guidance under the selection process section.
Job description
Overall responsibility for delivering a variety of key recruitment policies and projects end to end. These may be required as part of the Cabinet Office’s strategy, cross government initiatives or legal changes. This will include:
- Leadership and line management of the Recruitment Projects and Policy Team (1 x HEO Projects Adviser) to deliver policy work and projects.
- Working closely with the whole Recruitment Compliance and Improvement Team, providing operational and management cover where needed.
- Ensuring all recruitment policies / practices are fit for purpose and embedded within the department, to meet the business need and give a positive user experience.
- Keeping up to date with developments (internal and external to Civil Service), and what impact that will have on recruitment at Cabinet Office.
- Researching, developing and drafting policy, practice and guidance to meet business needs and give a positive user experience.
- Proactively managing relationships, working with and engaging all stakeholders, from the business through to expert colleagues, and third parties who provide recruitment services.
- Developing any documents or products needed, e.g. plans, papers, presentations, communications.
- Implementing the policy or project within the organisation; working with colleagues on any dependencies, communicating changes, and delivering training.
- Providing expert advice, guidance and support (including interpretation and complex issues) to colleagues across the business.
- Managing the relevant governance and wider requirements in the Cabinet Office People and Places Directorate (e.g. data requests, project management, audit), dealing with complex queries, cases, and escalations.
So what does a day in the role look like?
- Drafting a document proposing a change to recruitment practice, and sharing it with colleagues for comments.
- Joining a call with colleagues across government that gives updates on what’s going on in recruitment. Then sharing a summary with the Team, and briefing your line manager on how it will affect our work.
- Going through an urgent complicated query you’ve received from the business about a recruitment policy, and having a meeting with them to resolve it.
- Holding a monthly one to one with your direct report.
- Researching a new government initiative that our HR Director has had a letter about, working out how taking it forward can be managed, and sharing that with colleagues.
- Meeting with the Head of Recruitment Compliance and Improvement and HR Operations Manager to review priorities, workload and resourcing across the Team. Providing progress updates, flagging risks and issues
- Joining a Team huddle for 30 minutes to help problem-solve any recruitment queries, and seek advice about ones you have. Plus share any key updates.
- Updating policy guidance on the intranet that you’ve had signed off.
- Reviewing a draft of the monthly dashboard, adding insight and working through any queries on it with the Team.
Examples of projects and initiatives underway are:
- Getting the basics right
- Compliance improvement action plan
- Improving inclusivity of recruitment
- Reducing time to hire
- Employability programmes
Person specification
The essential criteria for the role are:
- Experience of managing recruitment processes end to end, and advising on all aspects.
- Line management skills and collaborative leadership style.
- Ability to identify and propose developments required to policies, working practices and services.
- Being comfortable with getting data from our recruitment system and other sources, then using that to provide data and inform our work.
- Previous involvement in delivering projects and understanding of related principles, including planning, stakeholder engagement, and managing risks.
- Strong written skills with high attention to detail to communicate effectively, using the appropriate approach to maximise impact.
- Ability to take a practical approach and make sound judgements to resolve complex issues.
- Effective interpersonal and communication skills to achieve best outcomes.
- Highly organised, and flexible to work effectively in a challenging environment, responding at pace to changing priorities.
- Proven track record of delivering directly, and through others.
- Team player with the experience to support team members to deliver outcomes, and be willing to work across the immediate and wider HR Operations Team if needed.
- Confident in the use of IT applications (such as G Suite and MS Office) to manage the day to day, get information and produce documents.
Behaviours
We'll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Communicating and Influencing
- Delivering at Pace
Technical skills
We'll assess you against these technical skills during the selection process:
- Ability to identify and propose developments
- Strong written skills with high attention to detail to communicate effectively
- Effective interpersonal and communication skills
- Confident in using IT applications
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know
Selection process details
Application process
To apply you will need to complete a CV and personal statement for assessing your Experience and Behaviours.
We want you to demonstrate the essential criteria in the best way possible. To help, there's information on the application process. Including what Civil Service Success Profiles is, and how to write your CV / personal statement. And attached below is guidance with further tips.
Should a large number of applications be received, an initial sift may be undertaken using the lead Experience criteria, which is: experience of managing recruitment processes end to end, and advising on all aspects.
Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment / interview.
Selection process
If successful at the sifting stage, you will be invited to attend an interview. Prior to the interview you’ll be sent details of a role-related task to submit in advance for the Technical assessment.
At the interview you’ll be asked to briefly talk through this and answer any questions. You will also be asked Experience and Behaviour-based questions.
Expected timeline (subject to change)
Expected sift date – w/c 14 August 2023
Expected interview date/s – w/c 29 August 2023
Interview location - Google Meet (virtual)
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further information
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at: https://www.childcarechoices.gov.uk.
A reserve list will be held for a period of 12 months, from which further appointments can be made. Candidates who are assessed to be a near miss at interview may be considered for other comparable lower grade roles at Cabinet Office.
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure Scotland on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email [email protected]
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
If you feel that your application has not been treated in accordance with the Recruitment Principles, and wish to make a complaint, then in the first instance you should contact Government Recruitment Service at: [email protected].
If you are not satisfied with the response that you receive, then you can contact the Civil Service Commission at: [email protected].
For further information on the Recruitment Principles, and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
