project coordinator London, England
Job description
Thomson Reuters Foundation is seeking a highly organised Project Coordinator with excellent administrative, financial management and people skills to support the delivery of multiple strategic projects. The postholders work will primarily relate to a significant new donor-funded programme working to support independent media in Georgia, Moldova, and Ukraine as part of a consortium.
The postholder will work closely with the Project Manager to facilitate the effective delivery of high-quality support and ensure that the project delivers real impact for partners in those countries. You will juggle multiple demands to support the programme: ensuring financial reporting is tracked and reported on, arranging logistics, providing administrative support in managing supplier and partner relationships, and ensuring all records are kept up to date. The successful applicant will have outstanding organisational skills and be well-versed in Microsoft Outlook and Excel.
This role will sit within Thomson Reuters Foundation’s Programmes Team, as part of the Central & Eastern Europe sub-team. There are likely opportunities for the postholder to provide support to other TRF projects in or out of the region; or to support the Regional Programme Manager or Head of Programmes in wider team and corporate objectives within the Programmes team.
Please note, this is a 2-year fixed-term contract based in our London office with a requirement to attend in person at least 2 days per week. Occasional travel may be required.
To apply for this position, submit your application with your CV and cover letter in English describing how you meet the specifications for this role and provide your availability to start. Applications without a cover letter will not be considered. The deadline to apply is 23:59 BST on 6th of August.
About the Role
As a Project Coordinator at the Thomson Reuters Foundation, you will:
- Provide logistical support for remote and in-person activities (such as workshops, mentoring schemes, panels and multi-stakeholder convenings.
- Keep track of programme outputs and examples of impact and contribute to report writing.
- Support the Project Manager in mobilising key project activities and suppliers: for example by developing terms of references or contracts; supporting due diligence processes; or monitoring work schedules for discrete pieces of work.
- Coordinate project activities with multiple internal stakeholders as well as external contractors, partner organisations and occasionally donors (as required).
- Support the Project Manager in monitoring programme finances and work in collaboration with the Finance Team to manage payments and invoices.
- Provide support to key outreach activities, including research and event coordination.
- Maintain our database records, ensuring that we document networks, relationships and ongoing
- Research potential collaborators and act as first point of contact for enquiries. You’ll coordinate responses, involve other members of the team (as appropriate) and facilitate collaboration.
- Maintain the alumni network of journalists involved in the programme, as appropriate.
- Assist with other duties to support the Regional Programme Manager and Head of Programmes, as required. This could include contributing to managing the regional teams’ context monitoring, or supporting projects and processes related to the development of the wider Programme teams offer within TRF.
About You
To be our Project Coordinator, you will likely:
- Have prior experience in a Project Co-Ordination role, ideally that included building relationships, collaboration across teams to achieve common goals and working constructively with a diverse range of stakeholders.
- Be highly organised with the ability to work with changing priorities and time pressures.
- Be motivated with the ability to work independently and in a team environment.
- Have a pro-active, self-starting and problem-solving attitude, including paying attention to detail and monitoring project progress.
- Have experience working on supporting and building multi-stakeholder partnerships..
- Have experience of preparing briefings, event coordination and supports to stakeholder management
- Have strong written and oral communication skills with the ability to communicate effectively with people from different cultures and backgrounds.
- Have experience of administrative or finance processes and excellent numerical skills
- Competency in Word, Teams, Outlook and Excel.
- Fluency in English.
- Interest in or recent experience of work or study related to Ukraine, Moldova, and Georgia – particularly if including relevant language skills - would be a significant advantage.
- Prior experience of working in media development, journalism and/or international development would be an advantage.
- Experience of working with and maintaining databases (e.g. Salesforce) would be an advantage.
What’s in it For You
At the Thomson Reuters Foundation, our people are our greatest assets. Here are some of the benefits we offer for your personal and professional growth:
- Global Perspective and Impact: Interested in working for a dynamic global organization with a focus on social impact? With hubs all over the world from Bangkok to Madrid to Rio de Janeiro, join a truly international team with a shared goal of helping to build societies around the world that are free, fair and informed.
- A Unique Approach: Our expertise in media and the law is world class; we combine the power of both to address the critical issues faced by humanity.
- Our Relevance: With a focus on advancing media freedom, fostering more inclusive economies and promoting human rights, our work has never been more needed than right now.
- Benefits: We offer competitive salary packages and market-leading benefits.
- Learning & Development: We are dedicated to the continual professional development of our employees and offer access to both in-house and external training opportunities.
About Thomson Reuters Foundation
The Thomson Reuters Foundation is corporate foundation of Thomson Reuters, the global news and information services company. As an independent charity, registered in the UK and the USA, we work to advance media freedom, foster more inclusive economies, and promote human rights. Through news, media development, free legal assistance and convening initiatives, we combine our unique media and legal services to drive systemic change.
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We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
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