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Scope of Position

Overall:

The Project Coordinator is responsible for ensuring the smooth running of the department and is integral to the productivity and effectiveness of the GSP team. This role will act as a liaison between team members, leads and VP to ensure business continuity while supporting a solution-based culture to minimise business disruption.

Sales / Project assistance:

• Assist the VP – GSP in all sales activities and projects as required
• Prioritise and coordinate critical issues and find essential information that is pertinent for key decision making
• Monthly report analysis and distribution
• Improve current processes and coordinate organizational procedures for optimized efficiency and productivity
• Assist and communicate with executives in decision-making, program management, and initiative implementation
• Lead roll out and audit of all SOPs
• Prepare and develop GSP sales strategy presentations for VP - GSP
• Support recruitment and training of new GSP colleagues where necessary
• Contribution to Central – Sales page and Global Sales calendar to maintain up-to date information
• Assist the VP – GSP with preparation of annual Global Sales Partners (GSP) sales budgets & CAPEX
• Coordinating onboarding for relevant on-property DOCS/DOSM as per onboarding schedule

Administrative support:

• Instruct accounts department regarding budget allocations, payment of invoices, staff expenses and VAT returns
• To provide a confidential secretarial service for VP – GSP as required (including diary management, travel, agenda creation)
• GSP administration including expenses, sick leave and annual leave as appropriate
• To participate, and keep up to date on, all MOHG automation training and procedural changes as directed by MOHG and VP - GSP

Profile

• 3 years’ experience as a Personal Assistant or in and sales/administration/coordinator type role
• Strong interpersonal and stakeholder management skills
• Strategic planning and problem-solving skills
• Ability to work under pressure and prioritise important tasks over others
• Ability to analyse and compile a large amount of data and come up with conclusive results
• Ability to motivate, coordinate and ensure proper time-management among reports
• Education- preferably to degree level but not essential
• Language- English fluent written & spoken, other European languages a bonus but not essential
• Skills: Strong IT skills (particularly MS PowerPoint & excel), strong communication and written skills, excellent time-management, previous use of Salesforce an advantage.