project coordinator Glasgow, Scotland
Job description
Project Coordinator – Twig Science
At Imagine Learning Studios, our mission is to inspire aha! moments in students around the world. Previously known as Twig Education, our acquisition in 2021 by the largest digital curriculum provider in the US, Imagine Learning, allows us to invest more in our products and push ahead with our ambitious plans to expand even further. Together, we support educators in transforming the learning experience for young people with our innovative digital resources.
In our new chapter as Imagine Learning Studios, we continue to provide comprehensive and engaging multimedia learning experiences for students across a range of disciplines, including science, mathematics, English language, arts… and more! While our products have reached far and wide, we haven’t stopped growing – and we can’t wait to welcome more talented and passionate people into our team.
Want to come work with us? Our office is located in the heart of Glasgow’s bustling West End, where our story first began. Joining the team where you can cuddle our friendly office dogs (you can meet them here!) and where your contributions are valued. We’re proud of the culture we’ve built, from regular social hangouts to monthly payday drinks celebrations, join our team and help us transform the world of education!
Sounds good, right? Take a sneak peak at just some of the work we do by watching this video.
Role: Project Coordinator- Twig Science
Location: Glasgow/ Hybrid
Reports to: Head of Project Management, but report day-to-day to the Senior Project Manager (Twig Science).
Direct reports: No
Salary: circa £26,000–£29,000 DOE
Duration: 12 months Fixed- Term Contract
Immediate Start
Summary Description
We are looking for a dynamic Project Coordinator to join our Project Management Office.The role will suit a self-motivated individual, who is analytical, proactive and organised, with excellent communication skills.
Working alongside the Senior Project Manager (Twig Science), you will be responsible for the smooth organisation of multiple projects for our Twig Science product roadmap. You will be working with all departments across the business and will be central to ensuring clear and consistent use of project management processes to communicate workflows, dependencies, status, and change – creating excellent communication between the different teams.
Under guidance from the Head of Project Management and Senior Project Manager (Twig Science), you will be responsible for implementing and upholding all aspects of project governance in order to ensure requirements, status and process and are clear, transparent, accessible and appropriate for all stakeholders at all times.
Applicants should have solid and demonstrable previous experience in a similar role.
Key tasks and responsibilities include:
- Maintain project systems and protocols to agreed project governance including:
- file naming
- folder structures
- meeting management – agendas, notes, actions, follow ups
- create and maintain project documentation according to agreed templates (e.g., Project Brief, Change Log, work breakdowns, Schedule, RAID etc.)
- tracking project spend where appropriate
- engage with resources to understand their progress with tasks
- Be first port of call for:
- project management process questions
- providing appropriate onboarding / training / support for any new stakeholders or resources coming onto a project and interacting with PM systems
- handling requests for new documents / information / folders
- create and maintain central filing system for all project related documentation from all departments
- Report and escalate issues to the Senior Project Manager and/or relevant stakeholders including:
- status reports/updates
- change in scope or schedule
- risk to schedule, budget or quality
- Work with the Senior Project Manager to:
- use workflow to create schedules and predict resource needs
- update and maintain workflows and work breakdown structure documentation
- seek process improvements
- implement improvements to systems and protocols
- gather requirements from stakeholders
- create and define plans to identify tasks, deliverables, milestones, and resourcing
requirements as required
- use planning and processes to ensure maximum efficiency of resource usage
- monitor timelines and communicate any issues to senior stakeholders
- Define and manage small projects with oversight from the Senior Project Manager
- Work with the Editorial and Design teams to assist with resource planning and prioritisation
Essential Skills & Experience:
- Educated to degree level.
- At least 3 years experience in a similar role.
- Demonstrable experience in use of project management software and processes (e.g., Asana, Smartsheet, Monday etc.)
- Advanced use of spreadsheets for project management purposes.
- Experience of working in publishing or a multi-media environment.
Expected behaviours include:
- Being proactive in understanding the business needs of Twig and how your role contributes to the success of the company. Ask why things work the way they do and whether there is a better way to deliver.
- Thinking critically about what is being asked in a task, identify what is really needed and think through the consequences. Use your initiative.
- Empathy and Situational Awareness being conscious of and sensitive to differing priorities, working practices, styles and personalities across the teams. Navigating these in a way which makes all parties feel supported to produce their best work.
- Communicating clearly, concisely, comprehensively and appropriately with relevant stakeholders. Make good judgments on who needs to know what and when and the tone of communication. Present the right amount of information in a way that is easily understood.
- Articulating risks at a point when there is time to devise a solution. Risks could include issues that prevent Twig meeting deadlines or maintaining the quality of our output.
- Actively contributing to the solution-focused, collaborative culture of Twig Education, driving synergy and understanding between departments and teams.
Think we’re the right fit for you?
If you’re interested in a role that offers fulfilment and diversity, then please complete the Online Application Form, attaching a CV and cover letter that demonstrates the extent to which your skills, abilities and experience meet the requirements of this role.
Candidates will already hold the right to work in the UK.
Please note, applications which do not include both a CV and covering letter will not be considered.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Salary: £26,000.00-£29,000.00 per year
Benefits:
- Additional leave
- Company events
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Health & wellbeing programme
- Life insurance
- Referral programme
- Sick pay
- Store discount
- Work from home
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Glasgow, G3 7LE: reliably commute or plan to relocate before starting work (required)
Experience:
- Project Management: 3 years (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: Hybrid remote in Glasgow, G3 7LE
Application deadline: 07/07/2023
