Project Coordinator London, England
Job description
Role Description and Requirements
The Project Administrator is responsible for supporting the project delivery team as well as the small Project Management Office (PMO) team and will report directly to the PMO Manager. This is an active, people-facing role and requires both project administration and coordination skills and confidence in corralling project teams to propel forward all aspects of project completion.
Throughout the project lifecycle, the Project Administrator will be required to ensure projects are in line with the CornerStone Delivery Framework by ensuring project governance is applied, as well as reporting any internal project ownership risks and issues to the PMO Manager in a timely manner. We are seeking an individual who enjoys working in a fast-paced, collaborative environment, who is flexible, detail-oriented and very organised.
The Project Administrator is an active and essential member of the delivery team and will be providing real-time project support to the business. The Project Administrator should have good experience and knowledge of project delivery, understand the importance of governance and the need to follow internal processes. They should be an excellent communicator, both written and verbally, with initiative and confidence when contributing to meetings and chasing actions, and the willingness to work with new programs.
The Project Administrator’s tasks will include, but are not limited to:
- Monitoring project delivery, including policing deliverable due dates, updating light touch project schedules, and supporting consultants with handovers from sales or internal consultants at interim stages, and delivery
- Project delivery support and coordination:
- Using Microsoft Project Online (PWA) to administer and coordinate projects with project owners
- Supporting new project creation and set up, and engaging with Project Owners to create the initial simple project schedule, keeping the schedules up to date throughout the project lifecycle
- Undertaking weekly PMO monitoring reviews of projects with the Project Owners on a one-to-one basis, whilst building good working relationships
- Supporting Directors in internal weekly project delivery team update meetings and taking action as required
- Reviewing PMO dashboards and reports and flagging issues
- Monitoring that project risks, actions, issues, and changes are registered appropriately
- Reviewing project statuses and identifying actions
- Monitoring all project document deliverables to ensure timely and complete delivery
- Managing permissions of the project folders and documents on project sites to ensure information security
- Arranging and directing internal project handovers between changing project owners
- Conducting various project stage/health check reviews in line with the requirements of the CornerStone Delivery Framework to ensure governance and risk management
- Supporting the lessons learned process for both projects and the wider business
- Managing and actioning the internal project closure process
- Where assigned, provide required support to specific individual projects, including status reports
- Implementing policies for project folder housekeeping
- Supporting development of templates for documentation and project sites
- Assisting in reviewing processes and contribute ideas towards continual improvement and efficiency
- Supporting the PMO team with ad hoc requirements
- Undertaking periodic reviews to ensure that the document management process is still working well and meeting the needs of the company, the project teams, and all stakeholders
The above description details the role’s core activities and is not inclusive of all duties required as a team member. Employees will be required to undertake other duties and responsibilities to support the business objectives as directed.
We believe in recruiting, retaining, rewarding and developing all our employees based on their commitment and their overall contribution. We provide 34 days annual leave, inclusive of 8 days public holiday and a day of birthday leave. Further details of our full range of benefits will be communicated during the recruitment process. We are committed to making all stages of our recruitment process and employment accessible to all candidates.
Job Types: Full-time, Permanent
Schedule:
- Monday to Friday
Work Location: Hybrid remote in London, EC1Y 2AA
