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Duties/Responsibilities

Job Purpose:

To provide effective assistance to the Project Managers in the delivery of projects and provide excellent communication and efficiency to the wider team. Our co-ordinators are given the platform to feel empowered to dictate the level of excellence delivered from our office. The co-ordinator duties will give you a great foundation to progress within the project/facilities management environment, if you are successful in your role.

Principal Accountabilities:

• Liaise with Clients over start date, delivery date and completion dates.
• Contact suppliers / sub-contractors to ensure their competence is in-line with our governance.
• Drafting project contract agreements for financial documentation.
• Raising purchase orders for suppliers / sub-contractors.
• Prepare necessary information required for billing of completed jobs Complete necessary documentation to place order with suppliers and / or sub-contractors.
• Investigate and resolve outstanding deliveries and invoices with suppliers.
• Assist in the collation of project documents ready for handover.
• Assist in carrying out weekly reviews & audits on individual projects.
• Ensure standardised and uniform approach to all project documentation in-line with EMCOR UK Policy.
• Any other duties as requested by Projects or Construction Managers within reason.
  

Person Specification

• Thorough understanding of Project Co-Ordination.
• Good organisational skills.
• Good interpersonal skills – proficient communication skills, both written & verbal.
• Experience within similar role or transferable skills from related role.
• Good IT skills.
• Smart, presentable appearance.
• Personable and approachable.
• Good command of the English language both written and verbal.
• Ability to trust other team members.
• Be transparent in positive and negative situations and trust that the team has the experience to assist when issues occur.

Other factors:

• Happy to assist in social events & charity volunteering.
• Self-motivated, business focused.
• Keen attention to detail.
• Able to work and focus in an ever-changing & fast paced environment.
• Target driven and able to meet deadlines.
• Proven communication and numeric skills (verbal and written).

Benefits

• 25 days annual leave
• Pension schemes
• Cycle scheme
• Company sick pay
• Flexible Working policy where applicable and feasible
• Personal Development opportunities: our appraisal process is designed to identify your training needs and the personal development goals needed to progress your career.
• Discount on GSK Products in Onsite shop (Aqua fresh, Sensodyne, Voltarol,… )
• In Learning with Lynda.com content (Linked in Learning), Career Innovation, Leading Edge – online platforms for professional development and growth

• Creating Balance; our steering group promotes Diversity and Inclusion throughout our business.
• Mental Health and Wellbeing; Mind is our EMCOR UK charity, and as such mental health and wellbeing is an important topic for us. To support this we have an Employee assistance programme available to you with free advice on dealing with personal problems such as; debt, legal issues, relationships, addictions and stress.
• Charitable Giving and Community; we offer two days off per annum for you to support your chosen charity.
• Recognising Excellence; our annual Employee Excellence Awards are designed to recognise and reward individuals or teams for their outstanding contribution and performance at work.