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We are seeking a highly organized and detail-oriented individual to join our supply chain office as an RFQ (Request for Quotation) Coordinator. In this role, you will be responsible for managing the RFQ process and providing administrative support to the supply chain team. Your primary focus will be coordinating RFQs with suppliers, analysing quotations, and assisting with general administrative tasks to ensure efficient supply chain operations. This role requires strong communication skills and a solid understanding of supply chain principles.

This role will be Hybrid with a minimum of 2 days in the office.

• Coordinate the RFQ process by liaising with internal stakeholders and suppliers to gather necessary information and documentation.
• Prepare RFQ packages, ensuring accuracy and completeness of all required specifications, drawings, and other relevant details.
• Distribute RFQ packages to suppliers and manage the communication flow, addressing queries and clarifications as needed.
• Monitor and track RFQ progress, ensuring timely responses from suppliers and adherence to project timelines.
• Consolidate and evaluate supplier quotations, analysing pricing, lead times, quality, and other factors to support decision-making.
• Collaborate with cross-functional teams to review and compare supplier proposals, facilitating the selection of the most suitable vendors.

• Develop and maintain positive relationships with suppliers, serving as the primary point of contact for RFQ-related communication.
• Collaborate with the procurement team to assess supplier capabilities, performance, and compliance with contractual obligations.
• Support negotiations with suppliers, assisting in obtaining favourable terms, pricing, and contract agreements.
• Identify opportunities for process improvements within the RFQ and supply chain administrative functions, proposing and implementing solutions to enhance efficiency and effectiveness.

• Provide general administrative support to the supply chain team, including maintaining accurate records, filing documents, and organizing meetings and appointments.
• Assist in the preparation of reports, presentations, and other documentation related to supply chain activities.
• Coordinate logistics for shipments and deliveries, ensuring accurate documentation and compliance with regulations.
• Monitor supplier performance metrics, such as on-time delivery, quality, and responsiveness, and provide feedback to suppliers when necessary.
• Assist in inventory management tasks, including data entry, stock reconciliation, and monitoring of stock levels.

• Strong understanding of supply chain principles, including procurement, sourcing, and logistics.
• Proven experience in coordinating RFQs and managing supplier relationships within a manufacturing or supply chain environment.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficient in using MS Office applications – Advanced proficiency in Excel, including a strong understanding of formulas, data analysis, pivot tables, VLOOKUP, and other relevant functions.
• Experience in creating and managing complex spreadsheets, data manipulation, and generating reports using Excel.
• Ability to analyse data effectively, identify trends, and present findings in a clear and concise manner using Excel.