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WE HAVE A FANTASTIC OPPORTUNITY ARRIVE FROM ECO ENGINEERING WHO ARE LOOKING TO TAKE ON AN ADMIN/PROCUREMENT APPRENTICE TO HELP STRENGTHEN THEIR TEAM.

In this role you will be responsible for welcoming visitors, dealing with inbound enquiries and so much more!

KEY RESPONSIBILITIES

• Managing email, phone, and all mail correspondence
• All inbound call messages must be emailed to the relevant person
• Welcoming business visitors, includes offering and making visitors drinks
• Filing and organisation of various documentation, both on our shared drive and hard copies.
• Typing of various documents inclusive of customer quotations.
• Responsible for organising and opening job files.
• Arrange a daily catch up with the senior engineering team to ensure that the workflow/people planner is kept up to date.
• You will also be responsible for ensuring that the main office monitor is live.
• Management of the holiday and absence system, this includes:
• Management of return of employee self-certification notes in conjunction with the Health and Safety Advisor.
• Ensure the ‘Return to Work’ (QAD64) form is completed and uploaded to compliance genie
• Chasing employees to obtain a doctor’s sick note.
• Responding to employees annual leave requests within 3 working days.
• Arranging weekly collection of engineers time sheets and cross referencing them with the Blip HR system records.
• Responsible for arranging business travel / accommodation and diarising the relevant booking to employees. The accommodation spreadsheet must be kept up to date daily and changes to accommodation plans must be cancelled immediately.
• Assisting in the preparation of various documentation for the annual quality management assessment (ISO9001) and ensuring that the Quality Assurance Operating Processes and Procedures manual is followed.
• Stationary & stock control for the back office
• General management of office
• Print ink supplies
• Shredder management
• Attend management meetings – take minutes and arrange/chase follow up actions.
• Procurement / Purchasing.
• Building customer and supplier relationships
• Working with suppliers (under management direction) to negotiate and drive down supplier pricing.
• Data input management of the Procurement Express system
• Review Purchase Request Forms and order items as required.
• Upload emailed delivery notes (from Stores & Equipment Administrator) to Procurement Express
• Raising of purchase orders
• Matching purchase orders to supplier invoices in conjunction with the accounts team.
• Check that plant & equipment is off-hired (on-time/end of job) and recorded on the central plant hire database.
• Contact logistics/haulage and book movement of our equipment. Build pricing matrix to cross reference previous transport costs to key locations
• Accounting / Finance
• Handling and problem solving of all supplier invoice queries.