procurement agent

procurement agent Brough, North West England, England

Hull Business Training Centre
Full Time Brough, North West England, England 55000 - 33282 GBP ANNUAL Today
Job description

WE HAVE A FANTASTIC OPPORTUNITY ARRIVE FROM ECO ENGINEERING WHO ARE LOOKING TO TAKE ON AN ADMIN/PROCUREMENT APPRENTICE TO HELP STRENGTHEN THEIR TEAM.

In this role you will be responsible for welcoming visitors, dealing with inbound enquiries and so much more!

KEY RESPONSIBILITIES

  • Managing email, phone, and all mail correspondence
  • All inbound call messages must be emailed to the relevant person
  • Welcoming business visitors, includes offering and making visitors drinks
  • Filing and organisation of various documentation, both on our shared drive and hard copies.
  • Typing of various documents inclusive of customer quotations.
  • Responsible for organising and opening job files.
  • Arrange a daily catch up with the senior engineering team to ensure that the workflow/people planner is kept up to date.
  • You will also be responsible for ensuring that the main office monitor is live.
  • Management of the holiday and absence system, this includes:
  • Management of return of employee self-certification notes in conjunction with the Health and Safety Advisor.
  • Ensure the ‘Return to Work’ (QAD64) form is completed and uploaded to compliance genie
  • Chasing employees to obtain a doctor’s sick note.
  • Responding to employees annual leave requests within 3 working days.
  • Arranging weekly collection of engineers time sheets and cross referencing them with the Blip HR system records.
  • Responsible for arranging business travel / accommodation and diarising the relevant booking to employees. The accommodation spreadsheet must be kept up to date daily and changes to accommodation plans must be cancelled immediately.
  • Assisting in the preparation of various documentation for the annual quality management assessment (ISO9001) and ensuring that the Quality Assurance Operating Processes and Procedures manual is followed.
  • Stationary & stock control for the back office
  • General management of office
  • Print ink supplies
  • Shredder management
  • Attend management meetings – take minutes and arrange/chase follow up actions.
  • Procurement / Purchasing.
  • Building customer and supplier relationships
  • Working with suppliers (under management direction) to negotiate and drive down supplier pricing.
  • Data input management of the Procurement Express system
  • Review Purchase Request Forms and order items as required.
  • Upload emailed delivery notes (from Stores & Equipment Administrator) to Procurement Express
  • Raising of purchase orders
  • Matching purchase orders to supplier invoices in conjunction with the accounts team.
  • Check that plant & equipment is off-hired (on-time/end of job) and recorded on the central plant hire database.
  • Contact logistics/haulage and book movement of our equipment. Build pricing matrix to cross reference previous transport costs to key locations
  • Accounting / Finance
  • Handling and problem solving of all supplier invoice queries.

procurement agent
Hull Business Training Centre

hbtc.co.uk
Hull, United Kingdom
Unknown / Non-Applicable
Unknown
Company - Private
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