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Job description

Preston Park Primary School are looking for an Accounts Assistant Apprentice to provide financial and administrative support to the school under the direction of the School Business Manager.

Duties;

• To contribute to the overall ethos, work and aims of the school
• Processing of Requisition Orders/Purchase Orders, checking for accuracy and distributing to suppliers and budget holders as required
• Processing of invoices, checking to Purchase Orders and goods received notes, ensuring appropriate authorisation and payment in accordance with agreed procedures and timescales within the Local Authority Financial Handbook and the School Financial Handbook guidelines
• To oversee the receiving and delivery of goods and arranging distribution to appropriate individual’s when necessary
• Ensure value for money on purchases and support with procurement
• Investigating and resolving supplier invoices under query, arranging returns and ensuring that refunds or credit notes are received
• Complete milk subsidy, annual fruit registration and any relevant additional grants
• Carry out the necessary arrangements with regard to school lettings and other events regarding invoicing and collection of payments
• Dealing with queries from suppliers (including statements), debtors, budget holders and other staff
• Developing an understanding of school and Local Authority policies and procedures, complying with their contents and raising concerns in a timely manner
• Provide reports from parent pay as requested
• Chase any outstanding payments from parents and staff
• To oversee that supplies of school stock are monitored and that orders are placed with consideration for cost effectiveness
• Ensure school is maintaining value for money by supporting staff gain quotes
• Counting money when ad-hoc collections take place
• Responsible for ensuring that school income is collected and banked in the appropriate way
• To work with the Finance Officer & Operations Manager in scrutinising the payment of invoices and statements of account
• Support external contractors such as the Auditors with administrative support
• Ensure the filing system of the finance office is maintained
• Maintain a record of lettings and liaise with the site supervisor to ensure invoices are raised
• Manage and chase outstanding debts for breakfast club, after school activities and after school club
• Support the school during pupil lunchtimes

Desired Skills;

• Communication skills
• Knowledge of all Microsoft platforms
• C+/4 or Level 2 Functional skills in Maths and English (essential)

What training will the apprentice take and what qualification will the apprentice get at the end?

• Level 3 Accounts Assistant Apprenticeship Standard qualification
• Understand legislation with regard to confidentiality, data protection, and information sharing
• Employment Rights and Responsibilities
• Personal Learning and Thinking Skills

Benefits;

• Eligible for an NUS card for discounts in shops and restaurants
• Eligible for an apprenticeship oyster card, 30% off travel
• Discount on Nando's, ASOS, Vue cinema and much more
• Earn while you learn
• No debt
• Automatic rise in pay after 12 months
• Prizes and vouchers to be won (apprentice of the month)
• Secure a job with little or no experience
• Remote learning
• Paid twice a month

Expected duration;

20 months

Working Week;

Monday to Friday, shifts to be confirmed

30 hours per week

What is the expected career progression after this apprenticeship?

Possible progression into a full-time role for the right applicant

Job Types: Part-time, Apprenticeship
Part-time hours: 30 per week

Salary: £9,360.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Wembley: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you drive?
• What makes you an ideal candidate for this role?

Education:

• GCSE or equivalent (required)

Work Location: In person